The Reports page puts your fleet data front and center — create, schedule, and manage all of your reports from one central location. There are two tabs to work with: Create Report and My Scheduled Reports.
Use the Create Report tab to run reports on demand and zero in on the data that matters most to your operation. The insights you'll find here are designed to help you make smarter, more informed decisions for your fleet.
When you're ready to review your reporting history, the My Scheduled Reports tab gives you a detailed look at what's been run, when it last ran, and when it's due to run next — along with the current status of each report.
New vs Legacy
Reports marked as New bring upgraded reporting capabilities to the table, delivering enhanced analytics and improved data handling across the board. These reports are tagged with a green "New" label.
Reports marked as Legacy use our original reporting format and data handling capabilities. Keep in mind that Legacy reports in End of Life status can no longer be scheduled.
End of Life reports have been moved out of the main Create Reports tab and into a dedicated End of Life Reports section, where they're tagged with an orange "Legacy" label for easy identification. You'll also notice deprecation warnings appearing on mouse hover across the report tile, Run Report panel, Scheduled Reports table, and Scheduled Reports dropdown — each warning includes a countdown to the deprecation date and a direct link to the replacement report, so you'll always know where to go next.
The following reports are currently designated as End of Life:
Activity Detail
Performance
Begin/End of Day
Fleet Utilization
Diagnostic
Driving Violations Detail
Driving Violation Summary
Report Types
With 40+ reports available, there's no shortage of ways to dig into your data. Reports are organized by category and type, making it easy to find exactly what you're looking for. Check out the table below for a full breakdown of available report types and what each one covers.
Note: Some reports are available exclusively to Enterprise customers and customers with the Advanced Administration plan add-on — these have been indicated in the table below.
Activity Reports
Report Type
Enterprise/Advanced Admin Only
Description
Activity Detail (also known as ADR)
Shows all reported vehicle locations.
Begin/End of Day
View first start and last stop for any or all vehicles.
Note: Days Utilized - Counts any day a vehicle had driving activity — including ignition on, even with zero distance traveled. Days with no activity (parked) are not counted. This measures how often a vehicle was actually used, not how far it traveled.
Idle Time Detail
Report on individual idle stops.
Idle Time Summary
View idle information for multiple vehicles in your fleet.
Odd Hours
View driving-time violations.
Diagnostic Reports
Note: Driver and Hierarchy features are exclusive to Enterprise customers and customers with the Advanced Administration plan add-on. Reach out to your Account Manager if you'd like to learn more about upgrading or adding these features to your plan.
Note: Diagnostic data availability varies by vehicle. The Reports Page displays a range of metrics — such as true odometer readings and fuel usage — however, not all vehicles are capable of transmitting every data point. When true diagnostic data is unavailable for a given vehicle, the system will automatically substitute GPS-based estimated values to maintain reporting continuity.
Report Type
Enterprise/Advanced Admin Only
Description
Diagnostic
A full set of diagnostic values (not DTC) reported by your vehicles.
Driving Violations
View graphical roll up and details of driving violations by time, vehicles, drivers, groups and hierarchy.
Driving Violations Detail
View driving violation time and type for vehicles, vehicle groups, and drivers.
Driving Violations Summary
View graphical roll-up of driving violations and break down of violations by vehicle.
DTC Alerts
Alerts reported by the engine via Diagnostic Trouble Codes.
Fuel Usage Detail
Gallons consumed, MPG and GPH.
Fuel Usage Summary
Gallons consumed by month.
Odometer History
Offers two views: a detail view with visual analytics and a comprehensive table of mileage adjustments, and a summary view presenting a streamlined table of mileage adjustment events with key details.
Performance
View overall performance of your vehicles.
Run time
View odometer and run time totals with optional reminders.
View the history of seat belt usage for vehicles, drivers, and groups.
Service History
A history of logged service for your fleet.
Service Reminders
Pending service reminders for your fleet.
Switch Alerts
Report on switch-based alerts.
VIN Reported as Diagnostic
Visually confirm the VIN associated with your vehicle during registration matches the VIN reported by the vehicle.
Driver Reports
Note: Driver and Hierarchy features are exclusive to Enterprise customers and customers with the Advanced Administration plan add-on. Reach out to your Account Manager if you'd like to learn more about upgrading or adding these features to your plan.
Report Type
Enterprise/Advanced Admin Only
Description
Driver Rest Break
✅
List of rest breaks drivers have taken.
Driver-Vehicle Inspection Report (DVIR)
✅
Shows driver-vehicle inspection details.
Time to Complete DVIR
✅
Shows driver vehicle inspection durations.
Landmark Reports
Report Type
Enterprise/Advanced Admin Only
Description
Landmark Begin/End of Day (Enterprise only)
✅
Printable report with landmark begin/end of day. Start/End Landmarks are required.
Landmark Group
Report on stop/idle time spent in a landmark group.
Landmark History
Report on time in Landmarks.
Landmark Log
✅
Report on landmark visits in order.
Late Start
Report on vehicles that have not left, or returned to, a landmark by a certain time.
Unmarked Stops
Stops outside of known landmarks
Speeding Reports
Report Type
Enterprise/Advanced Admin Only
Description
Acceleration Detail
✅
Fast acceleration and harsh-braking. Supported devices only.
Acceleration Summary
✅
Compare vehicles' acceleration and deceleration rates over time. Supported devices only.
Posted Speed Violations
Violations of local posted speed.
Speed Summary
Compare vehicles' speeding trends over time. Based on posted speed limits.
Speeding in Landmarks
View speeding violations within landmark boundaries.
Speeding Violation
View speeding violations of preset thresholds.
Stop Detail Reports
Report Type
Enterprise/Advanced Admin Only
Description
Route Efficiency Detail
✅
Visually show where drivers are wasting time and/or driving too far.
Route Efficiency Summary
✅
Summarize and rank drivers' efficiency
State Mileage
View vehicle mileage by state.
Stop Detail (with notes)
✅
Printable report on stop details with SMS driver notes.
Stop Detail and Idle Time
Report detailing stop and idle events.
Trip Detail
Printable report showing trips, stops, and idles
Custom Reports
Report Type
Enterprise/Advanced Admin Only
Description
Alert History
History of all alerts.
Fuel Card Transactions
✅
Fuel card transaction details.
Fuel Card Usage
✅
Summary of fuel card usage.
Truck Activity
✅
Printable Truck Activity Log for Drivers.
Vehicle Recall
List of recall data for vehicles in your fleet.
[/whitelabel] [whitelabel tier="limited,full"]You can create, schedule, and manage reports from the reports page. You can also view report details on the My Scheduled Reports page to see what reports were run, their last and next run date, and if they are currently active.
Report Types
There are 40+ available reports that are separated by category and type. Please view the following list of report types and corresponding descriptions in the table below.
Reports applicable only to Enterprise customers have been indicated below accordingly.
Activity Reports
[et colwidth="25%|75%" class="table-zebra"] Report Type,Description Activity Detail (also known as ADR),Shows all reported vehicle locations. Begin/End of Day, View first start and last stop for any or all vehicles. Drive Time Summary,View your entire fleet's driving statistics. First Movement Detail (GO9 device only),Individual violations of first movement. First Movement Summary (GO9 device only),Summary violations of first movement. Fleet Hierarchy Rollup (Enterprise only),Report with utilization details by hierarchy. Fleet Utilization (Enterprise only),Report with fleet utilization details. Idle Time Detail,Report on individual idle stops. Idle Time Summary,View idle information for multiple vehicles in your fleet. Odd Hours,View driving-time violations. [/et]
Diagnostic Reports
Driver and Hierarchy features are available to Enterprise customers only. Please contact your Account Manager if you would like additional information.
[et colwidth="25%|75%" class="table-zebra"] Report Type,Description Diagnostic,A full set of diagnostic values (not DTC) reported by your vehicles. Driving Violations,View graphical roll up and details of driving violations by time\, vehicles\, drivers\, groups and hierarchy. Driving Violations Detail,View driving violation time and type for vehicles\, vehicle groups\, and drivers. Driving Violations Summary,View graphical roll-up of driving violations and break down of violations by vehicle. DTC Alerts,Alerts reported by the engine via Diagnostic Trouble Codes. Fuel Usage Detail,Gallons consumed\, MPG and GPH. Fuel Usage Summary,Gallons consumed by month. Performance,View overall performance of your vehicles. Run time,View odometer and run time totals with optional reminders. Seat Belt Usage Summary (GO9 devices only),View the history of seat belt usage for vehicles\, drivers\, and groups. Service History,A history of logged service for your fleet. Service Reminders,Pending service reminders for your fleet. Switch Alerts,Report on switch-based alerts. [/et]
Driver Reports
Driver feature is available to Enterprise customers only. Please contact your Account Manager if you would like additional information.
[et colwidth="25%|75%" class="table-zebra"] Report Type,Description Driver Rest Break (Enterprise only),List of rest breaks drivers have taken. Driver-Vehicle Inspection Report (DVIR) (Enterprise only),Shows driver-vehicle inspection details. Time to Complete DVIR (Enterprise only),Shows driver vehicle inspection durations. [/et]
Landmark Reports
[et colwidth="25%|75%" class="table-zebra"] Report Type,Description Landmark Begin/End of Day (Enterprise only),Printable report with landmark begin/end of day. Start/End Landmarks are required. Landmark Group,Report on stop/idle time spent in a landmark group. Landmark History,Report on time in Landmarks. Landmark Log (Enterprise only),Report on landmark visits in order. Late Start,Report on vehicles that have not left\, or returned to\, a landmark by a certain time. Unmarked Stops,Stops outside of known landmarks [/et]
Speeding Reports
[et colwidth="25%|75%" class="table-zebra"] Report Type,Description Acceleration Detail (Enterprise only),Fast acceleration and harsh-braking. Supported devices only. Acceleration Summary (Enterprise only),Compare vehicles' acceleration and deceleration rates over time. Supported devices only. Posted Speed Violations,Violations of local posted speed. Speed Summary, Compare vehicles' speeding trends over time. Based on posted speed limits. Speeding in Landmarks, View speeding violations within landmark boundaries. Speeding Violation,View speeding violations of preset thresholds. [/et]
Stop Detail Reports
[et colwidth="25%|75%" class="table-zebra"] Report Type,Description Route Efficiency Detail (Enterprise only),Visually show where drivers are wasting time and/or driving too far. Route Efficiency Summary (Enterprise only),Summarize and rank drivers' efficiency State Mileage,View vehicle mileage by state. Stop Detail (with notes) (Enterprise only),Printable report on stop details with SMS driver notes. Stop Detail and Idle Time,Report detailing stop and idle events. Trip Detail,Printable report showing trips\, stops\, and idles [/et]
Custom Reports
[et colwidth="25%|75%" class="table-zebra"] Report Type,Description Alert History,History of all alerts. Fuel Card Transactions (Enterprise only),Fuel card transaction details. Fuel Card Usage (Enterprise only),Summary of fuel card usage. Truck Activity (Enterprise only),Printable Truck Activity Log for Drivers. Vehicle Recall,List of recall data for vehicles in your fleet. [/et][/whitelabel]
Reports give you a powerful way to manage and monitor daily fleet activity. Whether you're tracking vehicle performance or driver behavior, you can run reports tailored to either — and customize them to fit your specific needs.
The Create Report tab is where it all comes together — run reports that surface the data most relevant to you and your organization.
Browse reports by selecting a Report Type from the available categories, or use the Search field to jump straight to the report you need.
Note: Driver and Hierarchy features are exclusive to Enterprise customers and customers with the Advanced Administration plan add-on. Reach out to your Account Manager if you’d like to learn more about upgrading or adding these features to your plan.
End of Life Reports
End-of-Life reports are housed in their own dedicated End of Life Reports section of the Create Reports tab. Each one is tagged with an orange "Legacy" label so they're easy to spot. Deprecation warnings are displayed throughout the experience — on the report tile, in the Create Report panel, in the Scheduled Reports table, and in the Scheduled Reports dropdown. Each warning gives you a countdown to the deprecation date and a link to the recommended replacement report, keeping your transition on track.
From the Create Report page, click the report you would like to run.
The Create Report panel appears.
Click the Email Report checkbox.
The Email Report options will appear.
In the Report Format field, click in the Search field to view the format options, then click the format option(s) you would like the emailed report sent in.
Update the Email Subject field (optional).
Enter one or multiple email addresses in the Addresses field.
Adjust the report settings as needed.
Click Email Report.
To Schedule a Report
You can schedule a report from the Create Report tab or the My Scheduled Reports tab of the Reports page.
For this article, we are providing instructions on how to schedule a report from the Create Report tab.
From the Create Report page, click the report you would like to run.
The Create Report panel appears.
Click the Schedule Report toggle, and the scheduling options will expand.
Under Schedule, select your scheduled report cadence from the following options:
Daily (Weekdays)
Daily (Weekends)
Monthly
Quarterly
Weekly (Weekdays)
Weekly (Weekends)
In the Report Format field, click in the Search field to view the format options, then click the format option(s) you would like the emailed report sent in.
Update the Email Subject field (optional).
Enter one or multiple email addresses in the Addresses field.
Adjust the report settings as needed.
Once complete, click Schedule Report.
[/whitelabel]
[whitelabel tier="limited,full"]Reports help manage and oversee daily activity. You can run reports specific to vehicle and driver activity and even customize reports.
Driver feature is available to Enterprise customers only. Please contact your Account Manager for additional information.
To run a report:
From the Reports page, click the report you want to run.
The Report card will appear.
Adjust the report settings as needed, and click Run Report.
To email a report:
[row]
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From the Reports page, click the report you want to run.
The Report card will appear.
Click the Email Report checkbox.
The Email Report options will appear.
Update the Email Subject field (optional).
Enter one or multiple email addresses in the Addresses field.
Scheduling reports to arrive directly in your inbox and the inboxes of any intended recipients eliminates the need for manual retrieval and ensures important insights never get overlooked. It provides a timely prompt to review key information and take action.
You can create and manage schedule reports from the My Scheduled Reports tab of the Reports Page.
Viewing the My Scheduled Reports Tab
The My Scheduled Reports tab gives you a clean, sortable, and filterable view of all your scheduled reports in one place. Each report is displayed with its email subject, report type (New or Legacy), schedule, and next scheduled run date — so you always know what's coming and when.
Need to find a specific report quickly? Just use the Search field to track it down.
Filtering the Scheduled Reports Table
Alternatively, you can use the filter options to filter the table by vehicle group, schedule, or report type.
Click the filter type(s) by which you would like to filter the table.
The Filter type options are shown.
To remove selected filters, simply click Clear Filters, or you may click the Undo button to undo the most recent adjustment to selected filters.
Understanding Report Type
Report types indicate the specific report selected for scheduling (e.g., Fleet Utilization, Speed Summary, etc.).
There are two secondary report types: New and Legacy. The secondary report type is identified in the My Scheduled Reports tab table under the Report Type column for each scheduled report with a tag.
Legacy reports are tagged with an orange label, and New reports are tagged with a green label.
Additionally, the report type is indicated in the Report Name drop-down when creating a new report.
New Report Type
The New report type features upgraded reporting capabilities, offering superior analytics and data handling capabilities.
Scheduling is available for the new reports listed below:
Activity Detail
Begin/End of Day
Fleet Utilization
Diagnostic
Driving Violations
Driver History
Driver Scorecard
Odometer
Performance
VIN Reported as Diagnostic
New Report Options
Report options vary based on the selected report when scheduling or running a report. Below is a table of report options for each available report.
Report
Options
Activity Detail
- Show Non-Location Points - Time Zone
Begin/End of Day
- Exclude Landmarks - Display Distance (Miles or Kilometers) - Time Zone
Fleet Utilization
– Include Landmarks – Exclude Landmarks – Display Distance (Defaults to user’s account setting): Miles or Kilometers – Distance Driven: 0 (default) – Max – Show Unutilized vehicles (Default = No): Yes or No – Timezone
Diagnostic
– Timezone
Driving Violations
– Over Posted (Miles/km): 3, 5, 7, 10, 15, 20 – Distance Driven: 0 (default) – Max – Display Distance (Defaults to user’s account setting): Miles or Kilometers – Timezone
Driver History
– Timezone
Driver Scorecard
– Timezone
Odometer History
– Timezone
Performance
- Stop Duration (1-5, 7, 14, 30 days) - Non-Reporting (1-5, 7, 14, 30 days) - Voltage Below (Volts) - Time Zone
VIN Reported as Diagnostic
- Show Vehicles (All or Mismatch) - Time Zone
Legacy Report Types
Our Legacy reports and reporting system remain available when creating and maintaining scheduled reports. This report type retains our legacy appearance and data-handling capabilities.
Legacy Report Options
Report options differ depending on the specific report you choose to run or schedule. Most of the 40+ Legacy reports can be scheduled. The following Legacy reports cannot be scheduled:
Legacy reports in End of Life status can no longer be scheduled and won't appear in the dropdown when selecting + Schedule a Report. However, if you have any End of Life reports that were previously scheduled, they'll still show up in the My Scheduled Reports table, marked with an orange tag for easy identification. A pop-up shows the targeted deprecation date along with a countdown.
The End-of-life Legacy reports listed below are scheduled to be deprecated on 7/3/2026:
Activity Detail Report
Begin/End of Day Report
Diagnostic Report
Driving Violations Detail
Driving Violation Summary
Fleet Utilization Report
Performance Report
Ready to make the switch to the new version? You can upgrade any eligible Legacy reports to the latest version using the Convert to New Report button.
From the My Scheduled Reports tab of the Reports page, locate the report you would like to update using the Search and/or Filter options, or by scrolling through your scheduled reports.
Click the Convert to a New Report button in the Actions column corresponding to the applicable row of the report you'd like to update.
Click Convert to a New Report.
The Convert Report panel appears.
Adjust any parameters, then click Convert. Note: The Report Name cannot be adjusted.
Once converted, a confirmation message will appear in the top right corner of the screen letting you know the report has been successfully updated to the new version.
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[post_content] => The Driver Scorecard Report offers interactive graphs, summary totals, and detailed data providing insight into driver behavior from safety events in the form of a weighted score (A-F grade).
Driver feature is available to Enterprise customers and customers with the Driver Management add-on. Please contact your Account Manager to learn more.
You may filter your selected report parameters after running the report directly from the report itself in the Portal. This includes selecting the date range, driver, and setting daily drive time in minutes (min and max), daily distance in miles or KM (min and max), and distance display (miles or KM). Furthermore, each section of the report offers additional filters.
Summary Totals
This section of the report provides violation event summary totals for the selected data source (driver and/or driver group) during the time frame specified for the following areas:
If you have the Advanced Safety package for your account, the Seat Belt Unbuckled and First Movement Reverse Events is included in your scorecard report. If you do not have this package, the values will read as 0 and will not impact driver scores. If you would like to learn more about the Advanced Safety package, please contact your Account Manager.
All summary totals offer maximize element, download (CSV, Excel, or PDF), refresh data and copy to clipboard options.
Interactive Graphs
There are two interactive graphs offered in the report. Both graphs offer sort, maximize element, download (CSV, Excel, PNG, or PDF), and refresh options directly from each graph. The Drivers by Grade graph offers a filter option as well.
Driver Score Weighting
You can adjust the percentage weight for safety violation events to return results that encapsulate the driving behaviors you deem as risky.
The percentage weights must equal a total of 100.
If you do not adjust the weight on the report, the following default weights are applied to each event category.
Driver Score Default Weighting
Master Admin users can configure default weightings for the entire account when generating a Driver Scorecard report.Otherwise, system default weights (see table below) are used.
Weightings configured by Master Admin users can still be adjusted by non-Master Admin users within the report after it has been generated.
Default Event Weight
[et class="table-zebra" colwidth="25%|75%"]
Event,Default Score Weightings (%)
Idling,10%
Hard Turns,10%
Rapid Acceleration,10%
Hard Braking,20%
Speeding,40%
Unbuckled Seat Belt,10%
First Reverse,0%
[/et]
Driver Score Behavior Event Types
The default thresholds for violation events and descriptions are as follows:
The default weight for many of the violation events (unless specified below) are defined from your set device threshold configurations. To learn more about setting threshold configurations for your device, please refer to Configuring Device Thresholds.
[et class="table-zebra" colwidth="25%|75%"]
Behavior Event, Default Threshold & Description
Idling (Idle Time in hr),Based on the Idling Configuration that is set for the device threshold. If no configuration is set\, the default configuration is 300 seconds.
Hard Turns,This is based on the G-Force configuration for the device threshold for Hard Left/Right. If no configuration is set on the GPS device\ the default configuration is 0.35g.
Rapid Acceleration,Based on the G-force configuration for the device threshold for Rapid Acceleration. If no configuration is set on the GPS device\, the default configuration is 0.35g.
Fast Stops (Hard Braking),This is based on the G-force configuration for the device threshold for Hard Braking. If no configuration is set on the GPS device\, the default configuration is 0.36g.
Posted Speeding Violations,Based on the “Over Posted Speed” threshold selected within filters. Default Over Posted Speed Threshold is 10 MPH.~~~~Optional: Configure a sustained speeding filter that triggers a speeding event only when a driver exceeds the speed threshold* for a specified duration (default is 30 seconds).
Unbuckled Seat Belt,Amount of time (hours) the driver is unbuckled while the vehicle is moving or a count of trips taken with an unbuckled seat belt.
First Reverse (First Movement Reverse Events),A First Movement Reverse event is triggered if the first identified transmission gear change on the trip is reverse.
[/et]
The default threshold for the Sustained Speeding option is 30 seconds; however, 1-minute, 2-minute, 3-minute, 4-minute, 5-minute, 6-minute, and 7-minute threshold options are available.
Report Details
The report details provides line items for Leaderboard and Violation Details by Month of the total number of violations for each driver and corresponding scores included in the report. Both sections offer filter, sort, maximize element, export (CSV, Excel, PNG, or PDF), and refresh options directly from each graph.
Leaderboard Section
The Leaderboard section shows your driver(s) as selected with the Data Source Selector by performance offering their corresponding grade, score, rank, drive time (hours), idle time (hours), seat belt unbuckled (hours), hard breaking events, rapid acceleration events, speeding events, hard turn events, and first movement reverse events. All columns can be sorted in ascending, descending, or custom order, and offer column details to view high-level data contained in the column. Additionally, a Leaderboard filter is available to filter by Top N (number), Bottom N (number), Top Percentile and Bottom Percentile.
Violation Details by Month Section
The Violation Details by Month section shows your driver(s) as selected with the Data Source Selector by violation details offering the month, grade, score, total distance, drive time (hours), idle time (hours), seat belt unbuckled (hours), hard breaking events, rapid acceleration events, speeding events, hard turn events, first movement reverse events, total violations, first date, last date, and days driven. Additionally, driver and grade filters are available.
Exporting the Report
This report can be downloaded as a PDF (Portrait or Landscape) in its entirety; however, please note that some of the available columns under the Vehicle Summary and Vehicle Events Report Details sections may be cut off due to the size of the columns.
This report also offers the ability to export sections of the report individually. Each section can be exported in CSV, Excel, PDF or PNG formats.
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[post_content] => The Driving Violations Report provides interactive graphs, summary totals, and detailed data showing driving violation events filtered by vehicles, vehicle groups, vehicle hierarchy, driver, driver groups, and driver hierarchy. You can select a time frame of yesterday, week to date, month to date, last seven days, last 30 days, or a custom time frame. Additionally, you may select a timezone for the report. This report is available to customers with PNP, GPSI-3900, and other supported devices.
The Driver feature is available with the Driver Management add-on and the Hierarchy feature is available with the Advanced Administration add-on only. If you are interested in learning more, please contact your Account Manager.
You may adjust your selected report parameters after running the report directly from the report itself in the Portal. This includes setting date range, driver, vehicle, over posted (miles/km), distance driven (min and max), distance display (miles or km), and timezone.
If a vehicle exceeds the threshold entered, it will count as a Speeding – Over Posted Speed event on the report.
Violation Types
The violation types shown in this report include:
Speeding - Over Posted
Speeding - Over Threshold
Hard Braking
Hard Turns
Idling
Rapid Acceleration
Interactive Graphs
There are four interactive graphs offered in the report. All graphs offer filter (except Vehicle with Violations), sort, maximize element, download (CSV, Excel, PNG), and refresh options directly from each graph.
Interactive graphs present in the report include:
[et class="table-zebra" colwidth="30%|70%"]
Graph,Description
Violations over time per type,Shows violations by type over the time window selected. Hover over the line graph to see a count of violations per type. Hover over the violation types listed on the right to focus on the selected violation type.
Vehicles with violations,Shows the percentage of occurrences of each violation type from the total count of violations over the time window selected in a pie chart. Hover over the pie chart sections to see the violation type count.
Total violations by vehicle,Shows the top 10 vehicles with the most total violation counts in the report time frame in a bar graph. Hover over a bar to see the vehicle identifier and the total number of violations.
Violations per 100 by vehicle,Shows a normalized overview of the total number of violations for the top 10 vehicles with violations\, normalized per 100 miles and listed in order from the most (top) to the least (bottom) in a bar graph. The normalized chart allows you to more accurately compare driving behavior among vehicles and look for trends. Hover over a bar to see the total number of violations per 100 miles reported for that vehicle.
[/et]
Driver Summary Totals
This section of the report provides vehicle summary totals for the selected data source and time frame for the following areas:
Distance
Total Violations
Violations per 100 miles
Speeding - Over Threshold
Speeding - Over Posted Speed
Hard Braking
Hard Turns
Idling
Rapid Acceleration
All driver summary total sections offer maximize element, download (CSV or Excel), refresh data and copy to clipboard options.
Report Details
The report details provides line items for Driver Summary and Driver Events of the total number of violations for each vehicle included in the report.
Driver Summary
The Driver Summary detail section lists violation events by driver, vehicle displaying vehicle identifier, VIN, distance, violations per 100 miles, hard braking, hard left turn, hard right turn, hard turns, idling, rapid acceleration, speeding - over threshold, speeding - over posted, and violation event totals. All columns can be sorted in ascending, descending, or custom order, and offer column details to view high-level data contained in the column.
Driver Events
The Driver Events detail section lists violations by event occurrence displaying date, time, driver, vehicle name, VIN, violation type, speed over limit, speed, vehicle color (if supplied), vehicle make (if supplied), vehicle model (if supplied), model year, and data source. All columns can be sorted in ascending, descending, or custom order, and offer column details to view high-level data contained in the column.
Exporting the Report
This report can be exported via email in .xls format and attach a PDF in its entirety; however, please note that some of the available columns under the Vehicle Summary and Vehicle Events Report Details sections may be cut off due to the size of the columns.
This report also offers the ability to export sections of the report individually. Each section can be exported in CSV, Excel, JSON, PNG or PDF formats.
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[whitelabel tier="gpsi"]
The Reports page puts your fleet data front and center — create, schedule, and manage all of your reports from one central location. There are two tabs to work with: Create Report and My Scheduled Reports.
Use the Create Report tab to run reports on demand and zero in on the data that matters most to your operation. The insights you'll find here are designed to help you make smarter, more informed decisions for your fleet.
When you're ready to review your reporting history, the My Scheduled Reports tab gives you a detailed look at what's been run, when it last ran, and when it's due to run next — along with the current status of each report.
New vs Legacy
Reports marked as New bring upgraded reporting capabilities to the table, delivering enhanced analytics and improved data handling across the board. These reports are tagged with a green "New" label.
Reports marked as Legacy use our original reporting format and data handling capabilities. Keep in mind that Legacy reports in End of Life status can no longer be scheduled.
End of Life reports have been moved out of the main Create Reports tab and into a dedicated End of Life Reports section, where they're tagged with an orange "Legacy" label for easy identification. You'll also notice deprecation warnings appearing on mouse hover across the report tile, Run Report panel, Scheduled Reports table, and Scheduled Reports dropdown — each warning includes a countdown to the deprecation date and a direct link to the replacement report, so you'll always know where to go next.
The following reports are currently designated as End of Life:
Activity Detail
Performance
Begin/End of Day
Fleet Utilization
Diagnostic
Driving Violations Detail
Driving Violation Summary
Report Types
With 40+ reports available, there's no shortage of ways to dig into your data. Reports are organized by category and type, making it easy to find exactly what you're looking for. Check out the table below for a full breakdown of available report types and what each one covers.
Note: Some reports are available exclusively to Enterprise customers and customers with the Advanced Administration plan add-on — these have been indicated in the table below.
Activity Reports
Report Type
Enterprise/Advanced Admin Only
Description
Activity Detail (also known as ADR)
Shows all reported vehicle locations.
Begin/End of Day
View first start and last stop for any or all vehicles.
Note: Days Utilized - Counts any day a vehicle had driving activity — including ignition on, even with zero distance traveled. Days with no activity (parked) are not counted. This measures how often a vehicle was actually used, not how far it traveled.
Idle Time Detail
Report on individual idle stops.
Idle Time Summary
View idle information for multiple vehicles in your fleet.
Odd Hours
View driving-time violations.
Diagnostic Reports
Note: Driver and Hierarchy features are exclusive to Enterprise customers and customers with the Advanced Administration plan add-on. Reach out to your Account Manager if you'd like to learn more about upgrading or adding these features to your plan.
Note: Diagnostic data availability varies by vehicle. The Reports Page displays a range of metrics — such as true odometer readings and fuel usage — however, not all vehicles are capable of transmitting every data point. When true diagnostic data is unavailable for a given vehicle, the system will automatically substitute GPS-based estimated values to maintain reporting continuity.
Report Type
Enterprise/Advanced Admin Only
Description
Diagnostic
A full set of diagnostic values (not DTC) reported by your vehicles.
Driving Violations
View graphical roll up and details of driving violations by time, vehicles, drivers, groups and hierarchy.
Driving Violations Detail
View driving violation time and type for vehicles, vehicle groups, and drivers.
Driving Violations Summary
View graphical roll-up of driving violations and break down of violations by vehicle.
DTC Alerts
Alerts reported by the engine via Diagnostic Trouble Codes.
Fuel Usage Detail
Gallons consumed, MPG and GPH.
Fuel Usage Summary
Gallons consumed by month.
Odometer History
Offers two views: a detail view with visual analytics and a comprehensive table of mileage adjustments, and a summary view presenting a streamlined table of mileage adjustment events with key details.
Performance
View overall performance of your vehicles.
Run time
View odometer and run time totals with optional reminders.
View the history of seat belt usage for vehicles, drivers, and groups.
Service History
A history of logged service for your fleet.
Service Reminders
Pending service reminders for your fleet.
Switch Alerts
Report on switch-based alerts.
VIN Reported as Diagnostic
Visually confirm the VIN associated with your vehicle during registration matches the VIN reported by the vehicle.
Driver Reports
Note: Driver and Hierarchy features are exclusive to Enterprise customers and customers with the Advanced Administration plan add-on. Reach out to your Account Manager if you'd like to learn more about upgrading or adding these features to your plan.
Report Type
Enterprise/Advanced Admin Only
Description
Driver Rest Break
✅
List of rest breaks drivers have taken.
Driver-Vehicle Inspection Report (DVIR)
✅
Shows driver-vehicle inspection details.
Time to Complete DVIR
✅
Shows driver vehicle inspection durations.
Landmark Reports
Report Type
Enterprise/Advanced Admin Only
Description
Landmark Begin/End of Day (Enterprise only)
✅
Printable report with landmark begin/end of day. Start/End Landmarks are required.
Landmark Group
Report on stop/idle time spent in a landmark group.
Landmark History
Report on time in Landmarks.
Landmark Log
✅
Report on landmark visits in order.
Late Start
Report on vehicles that have not left, or returned to, a landmark by a certain time.
Unmarked Stops
Stops outside of known landmarks
Speeding Reports
Report Type
Enterprise/Advanced Admin Only
Description
Acceleration Detail
✅
Fast acceleration and harsh-braking. Supported devices only.
Acceleration Summary
✅
Compare vehicles' acceleration and deceleration rates over time. Supported devices only.
Posted Speed Violations
Violations of local posted speed.
Speed Summary
Compare vehicles' speeding trends over time. Based on posted speed limits.
Speeding in Landmarks
View speeding violations within landmark boundaries.
Speeding Violation
View speeding violations of preset thresholds.
Stop Detail Reports
Report Type
Enterprise/Advanced Admin Only
Description
Route Efficiency Detail
✅
Visually show where drivers are wasting time and/or driving too far.
Route Efficiency Summary
✅
Summarize and rank drivers' efficiency
State Mileage
View vehicle mileage by state.
Stop Detail (with notes)
✅
Printable report on stop details with SMS driver notes.
Stop Detail and Idle Time
Report detailing stop and idle events.
Trip Detail
Printable report showing trips, stops, and idles
Custom Reports
Report Type
Enterprise/Advanced Admin Only
Description
Alert History
History of all alerts.
Fuel Card Transactions
✅
Fuel card transaction details.
Fuel Card Usage
✅
Summary of fuel card usage.
Truck Activity
✅
Printable Truck Activity Log for Drivers.
Vehicle Recall
List of recall data for vehicles in your fleet.
[/whitelabel] [whitelabel tier="limited,full"]You can create, schedule, and manage reports from the reports page. You can also view report details on the My Scheduled Reports page to see what reports were run, their last and next run date, and if they are currently active.
Report Types
There are 40+ available reports that are separated by category and type. Please view the following list of report types and corresponding descriptions in the table below.
Reports applicable only to Enterprise customers have been indicated below accordingly.
Activity Reports
[et colwidth="25%|75%" class="table-zebra"] Report Type,Description Activity Detail (also known as ADR),Shows all reported vehicle locations. Begin/End of Day, View first start and last stop for any or all vehicles. Drive Time Summary,View your entire fleet's driving statistics. First Movement Detail (GO9 device only),Individual violations of first movement. First Movement Summary (GO9 device only),Summary violations of first movement. Fleet Hierarchy Rollup (Enterprise only),Report with utilization details by hierarchy. Fleet Utilization (Enterprise only),Report with fleet utilization details. Idle Time Detail,Report on individual idle stops. Idle Time Summary,View idle information for multiple vehicles in your fleet. Odd Hours,View driving-time violations. [/et]
Diagnostic Reports
Driver and Hierarchy features are available to Enterprise customers only. Please contact your Account Manager if you would like additional information.
[et colwidth="25%|75%" class="table-zebra"] Report Type,Description Diagnostic,A full set of diagnostic values (not DTC) reported by your vehicles. Driving Violations,View graphical roll up and details of driving violations by time\, vehicles\, drivers\, groups and hierarchy. Driving Violations Detail,View driving violation time and type for vehicles\, vehicle groups\, and drivers. Driving Violations Summary,View graphical roll-up of driving violations and break down of violations by vehicle. DTC Alerts,Alerts reported by the engine via Diagnostic Trouble Codes. Fuel Usage Detail,Gallons consumed\, MPG and GPH. Fuel Usage Summary,Gallons consumed by month. Performance,View overall performance of your vehicles. Run time,View odometer and run time totals with optional reminders. Seat Belt Usage Summary (GO9 devices only),View the history of seat belt usage for vehicles\, drivers\, and groups. Service History,A history of logged service for your fleet. Service Reminders,Pending service reminders for your fleet. Switch Alerts,Report on switch-based alerts. [/et]
Driver Reports
Driver feature is available to Enterprise customers only. Please contact your Account Manager if you would like additional information.
[et colwidth="25%|75%" class="table-zebra"] Report Type,Description Driver Rest Break (Enterprise only),List of rest breaks drivers have taken. Driver-Vehicle Inspection Report (DVIR) (Enterprise only),Shows driver-vehicle inspection details. Time to Complete DVIR (Enterprise only),Shows driver vehicle inspection durations. [/et]
Landmark Reports
[et colwidth="25%|75%" class="table-zebra"] Report Type,Description Landmark Begin/End of Day (Enterprise only),Printable report with landmark begin/end of day. Start/End Landmarks are required. Landmark Group,Report on stop/idle time spent in a landmark group. Landmark History,Report on time in Landmarks. Landmark Log (Enterprise only),Report on landmark visits in order. Late Start,Report on vehicles that have not left\, or returned to\, a landmark by a certain time. Unmarked Stops,Stops outside of known landmarks [/et]
Speeding Reports
[et colwidth="25%|75%" class="table-zebra"] Report Type,Description Acceleration Detail (Enterprise only),Fast acceleration and harsh-braking. Supported devices only. Acceleration Summary (Enterprise only),Compare vehicles' acceleration and deceleration rates over time. Supported devices only. Posted Speed Violations,Violations of local posted speed. Speed Summary, Compare vehicles' speeding trends over time. Based on posted speed limits. Speeding in Landmarks, View speeding violations within landmark boundaries. Speeding Violation,View speeding violations of preset thresholds. [/et]
Stop Detail Reports
[et colwidth="25%|75%" class="table-zebra"] Report Type,Description Route Efficiency Detail (Enterprise only),Visually show where drivers are wasting time and/or driving too far. Route Efficiency Summary (Enterprise only),Summarize and rank drivers' efficiency State Mileage,View vehicle mileage by state. Stop Detail (with notes) (Enterprise only),Printable report on stop details with SMS driver notes. Stop Detail and Idle Time,Report detailing stop and idle events. Trip Detail,Printable report showing trips\, stops\, and idles [/et]
Custom Reports
[et colwidth="25%|75%" class="table-zebra"] Report Type,Description Alert History,History of all alerts. Fuel Card Transactions (Enterprise only),Fuel card transaction details. Fuel Card Usage (Enterprise only),Summary of fuel card usage. Truck Activity (Enterprise only),Printable Truck Activity Log for Drivers. Vehicle Recall,List of recall data for vehicles in your fleet. [/et][/whitelabel]
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[post_content] => The Activity Detail report provides detailed driving activity for individual vehicles and gives you the ability to review specific trip details.
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[post_content] => The Begin/End of Day report allows you to see the first start and last stop of any vehicle in your fleet.
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[post_content] => In this video, we'll review several reports that help improve fleet safety.
[post_title] => Fleet Safety Reports
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[post_content] => [solution term="basic"]Reports allow you to quantify activity, idling, stop times, speeding, and other aspects of fleet efficiency.
Click the Reports menu item to open the Reports tab. All report types that are available to run or schedule are listed on this tab. (If you want to see reports that you've scheduled, click the My Reports tab.)
Please see Available Reports for a list of available reports and corresponding descriptions of each report.
All line items in a single report show a consistent time zone (i.e., does not vary by the vehicle's location). Set the timezone in your user profile.
[/solution][solution term="enterprise"]All reports include links to export data for further manipulation and sorting. You can run reports on the fly, or you can schedule a report for automatic delivery.
Please see Available Reports for a list of available reports and corresponding descriptions of each report.
[row]
[column lg="6" md="12" sm="12" xs="12" ]
[servicebox icon="glyphicon-list-alt" icontype="glyphicon" icon_size="40" iconbg_size="100" iconbg_radius="50" margin_bottom="30" margin_top="30" iconbgcolor="#e5e5e5" iconcolor="#777777" heading="Reports (Ad Hoc)" readmore="true" readmore_link="https://help.gpsinsight.com/docs/about-reports/running-a-report/" readmore_text="Learn More..." readmore_type="btn-lg" readmorestyle="default"]Customize your report settings on-demand, and view the results within your current browser session.[/servicebox]
[/column]
[column lg="6" md="12" sm="12" xs="12" ]
[servicebox icon="glyphicon-time" icontype="glyphicon" icon_size="40" iconbg_size="100" iconbg_radius="50" margin_bottom="30" margin_top="30" iconbgcolor="#e5e5e5" iconcolor="#777777" heading="Scheduled Reports" readmore="true" readmore_link="https://help.gpsinsight.com/docs/about-reports/scheduling-a-report-pro/" readmore_text="Learn More..." readmore_type="btn-lg" readmorestyle="default"]Save your report settings for regular, automated delivery to one or more recipients via email.[/servicebox]
[/column]
[/row][/solution][solution term="pro"]
Reports allow you to quantify activity, idling, stop times, speeding, landmark visits, and other aspects of fleet efficiency. All reports include links to export data for further manipulation and sorting. You can run reports on the fly, or you can schedule a report for automatic delivery.
[row]
[column lg="6" md="12" sm="12" xs="12" ]
[servicebox icon="glyphicon-list-alt" icontype="glyphicon" icon_size="40" iconbg_size="100" iconbg_radius="50" margin_bottom="30" margin_top="30" iconbgcolor="#e5e5e5" iconcolor="#777777" heading="Reports (Ad Hoc)" readmore="true" readmore_link="https://help.gpsinsight.com/docs/about-reports/running-a-report/" readmore_text="Learn More..." readmore_type="btn-lg" readmorestyle="default"]Customize your report settings on-demand, and view the results within your current browser session.[/servicebox]
[/column]
[column lg="6" md="12" sm="12" xs="12" ]
[servicebox icon="glyphicon-time" icontype="glyphicon" icon_size="40" iconbg_size="100" iconbg_radius="50" margin_bottom="30" margin_top="30" iconbgcolor="#e5e5e5" iconcolor="#777777" heading="Scheduled Reports" readmore="true" readmore_link="https://help.gpsinsight.com/docs/about-reports/scheduling-a-report-pro/" readmore_text="Learn More..." readmore_type="btn-lg" readmorestyle="default"]Save your report settings for regular, automated delivery to one or more recipients via email.[/servicebox]
[/column]
[/row]
Report Types
The following reports may be available for you to run on-demand.
Not all reports are available for your account. Some reports that are custom to an account are not listed. All reports based on Summary data can be run for vehicle/group (driver-aware) or driver/group (driver-centric).
Activity Reports
Report Name
Description
Activity Detail
Show reported locations and other details for each vehicle. Filter by driver/driver group, vehicle, date, and time. Optionally include columns for closest landmark, all points (individual idle and non-ignition points), attribute(s), and diagnostics (if applicable).
Begin/End of Day
Show first start and last stop for any or all vehicles in your fleet. Filter by vehicle/group, driver/group, date and minimum stop duration. Optionally include all activities, exclude first/last stops (e.g., eliminate the driver's commute to/from work), exclude home landmark (e.g., eliminate visits within a landmark such as a service center or yard that you can specify when the option is chosen), or show % drive time.
Drive Time Summary
Show fleet driving statistics. Filter by driver/driver group, vehicle/group, date, start time, and end time. Optionally include [glossary slug="overlapping-trip"]overlapping trips[/glossary], apply to each day, PTO data, and columns for attribute(s).
Driver History
Show vehicle driver assignments. Filter by vehicle/group, and date. Optionally include columns for attribute(s).
Fleet Utilization
Show utilization details on all fleet vehicles. Filter by vehicle/group, date, miles daily, and miles total. Optionally include unutilized vehicles, daily utilization, miles and trips, drivers, miles daily (custom threshold), miles total (custom threshold), current location, custom metrics, and columns for attribute(s).
Idle Time Summary
Show idle durations for your fleet. Filter by vehicle/group, date, and minimum idle time. Optionally include vehicles with no activity, current location, and columns for attribute(s) and/or custom metrics. Optionally hide driver information.
Idle Time Detail
Show individual idle stops for vehicles in your fleet. Filter by vehicle/group, date, and minimum idle time. Optionally include columns for attribute(s).
Odd-Hours
Show driving-time violations. Filter by vehicle/group, driver/group, date, start time, end time, landmark/group, and violation type (in landmark, out of landmark). Optionally treat date selection as a weekend (time restrictions apply to first day and last day). Within the report, click the Drive Time value to open the related Activity Detail report.
Diagnostic Reports
Report Name
Description
Fuel Usage Detail
Show gallons used and miles per gallon reported by the vehicle (supported devices). Filter by vehicle/group and date. Optionally include a gas price/gallon (automatically calculate fuel cost for each line item), show MPG (miles per gallon), show GPH (gallons per hour), show estimated fuel usage, and attribute(s). Fuel Usage from Diagnostics* is available for vehicles that track diagnostic data. Estimated fuel usage is available for vehicles that do not track diagnostic data, in which case usage is based on run time, speed, idle time, and engine size. Because estimated usage readings are not reported from the vehicle, they should not be considered 100% reliable.
Fuel Usage Summary
Show gallons consumed by month (supported devices). Filter by vehicle/group/driver and date period. Optionally include miles, split data weekly, and attribute(s). Fuel Usage from Diagnostics* is available for vehicles that track diagnostic data. Estimated fuel usage is available for vehicles that do not track diagnostic data, in which case usage is based on run time, speed, idle time, and engine size. Because estimated usage readings are not reported from the vehicle, they should not be considered 100% reliable.
Performance
Show most recently reported data from each vehicle. Filter by vehicle/group. Choose to add Stop Duration, Non-Reporting, or Voltage Below parameters. If you choose one of these items, only the vehicles that match the criteria will be included in the report. If you choose MORE than one of these options, the system treats them as "AND" operators. For example, if you chose two options (i.e., stopped for five days AND non-reporting for two days), both of those requirements must be true in order for a vehicle to be included in the report. Optionally include columns for attribute(s). Helps to detect device reporting issues.
Show odometer and run time totals. Filter by vehicle/group, and date. Optionally include service reminders and columns for attribute(s). Selecting the Basic Report option removes all columns except Vehicle, Driver, Days, Last Reported, Run Time, and Run Time (lifetime). If you've added an adjustment baseline, the total run time value will be called “Total Engine Hours” instead of “Total GPS Device Hours.”
Diagnostic
Show diagnostic data collected for supported devices. Filter by vehicle/group and date. Optionally include columns for attribute(s).
DTC Alerts
Show alert data reported by the engine via Diagnostic Trouble Codes (supported devices). Filter by vehicle/group and date. Optionally include columns for attribute(s).
Service History
Show history of logged service for your fleet. Filter by vehicle/group and date. Choose the Show All option to disregard date selection and show all past service history records for the selected vehicle(s).
Service Reminders
Show pending and overdue service reminders. Filter by group.
Switch Alerts
Show switch-based alerts (e.g., Battery Voltage, External Power Lost, Panic Switch, Power Cycle, or Temperature). Filter by vehicle/group and date.
Driving Violations Detail
Show details on Violations reported by supported diagnostic devices (PNP-3000 buzzer-enabled + others). Filter by vehicle/group. Sort columns in the report by Vehicle, VIN, Driver (if assigned), Violation Time, and Violation Type: Acceleration, Deceleration, Cornering, Idling, and Speeding.
The violation thresholds for these categories are set on a device level at the time of shipment/installation. To set new defaults for your vehicles, use the PNP Threshold Configuration manager.
Show a summary of Violations reported by supported diagnostic devices (PNP-3000 buzzer-enabled only). Filter by vehicle/group. The report shows a series of graphs for Violations by Type, Vehicles with Most Violations, Total Violations, and Violations per 100 miles. Sort columns by Vehicle, Driver (if assigned), Distance, Violations per 100 miles, Hard Braking, Hard Left, Hard Right, Idling, Rapid Acceleration, Speeding, and Total.
The violation thresholds for these categories are set on a device level at the time of shipment/installation. To set new violation thresholds for your vehicles, use the PNP Threshold Configuration manager
Landmark Reports
Report Name
Description
Landmark History
Show visits to known landmarks. Filter by vehicle/group, date, landmark, and duration. Optionally include vehicles that passed through a landmark without stopping and columns for attribute(s). If Duration filter is used, the Passing Through filter is overridden. A lookback period of seven days is applied when selecting landmark visits that are within the Report Time Period (RTP), but began prior to the first day of the RTP. If the beginning of a landmark visit is eight days or greater prior to the RTP, it will not be included in the report. "First in" represents the first reported point inside the landmark. "Last in" represents the last reported point inside the landmark.
The device must ping (report) while within the landmark to be recognized as within the landmark.
Landmark Log
Show first and last points recorded in landmarks. Filter by vehicle/group, date, landmark/group, and duration (in hours). Optionally include columns for attribute(s), show visits from vehicles passing through (selected by default), and/or limit the stop duration to the selected report timeframe.
Landmark Group
Show stop/idle time spent in a landmark group. Filter by vehicle/group, date, and landmark (multiple). Exclude or include [glossary slug="overlapping-trip"]overlapping trips[/glossary].
Landmark Begin/End of Day
Show printable landmark report with Begin and End of Day. Start/End landmarks are required.
Unmarked Stops
Show stops at unmarked locations. Filter by vehicle/group, date, landmark/group, and minimum stop. ptionally include columns for attribute(s).
Late Start
Show late starts or early returns at a certain landmark. Filter by vehicle/group, date, landmark/group, depart time, and return time.
Speeding Reports
Report Name
Description
Speed Violations
Show speeding instances with location data for each violation. Filter by vehicle/group/driver, date, speed threshold (max or average). Optionally include [glossary slug="sustained-speed"]sustained speeds [/glossary] (custom threshold values range between 2-7 minutes) and columns for attribute(s).
Show speeding trends over time. Filter by driver/driver group, vehicle/vehicle group, and date. Optionally include a column for attribute(s).
Speeding in Landmark
Show speeding within a landmark or landmark group. Filter by vehicle/group, date, landmark/group, and speed threshold (instantaneous or average).
Posted Speed Violations
Show speeding violations of local posted speed. Filter by driver/driver group, vehicle/group, date, and speed threshold. Optionally include [glossary slug="sustained-speed"]sustained speeding [/glossary] and columns for attribute(s). Posted speeds are based on available speed limit information. This data does not include temporary speed reductions such as [glossary slug="speed-limit-disclaimer"]construction or school zones.[/glossary] If you see a Posted Limit value in the report that you believe to be inaccurate, you can correct a posted speed limit. This report is limited to 3,000 rows.
Show stop detail and idle time. Filter by vehicle/group, date, minimum idle time, and minimum stop duration. Optionally include [glossary slug="overlapping-trip"]overlapping trips[/glossary], efficiency, and columns for attribute(s). Click the Browser Map button on this report to visualize your fleet’s stops and idle times by displaying color specific circles on a map (red for stopped, purple for idle).
Stop Notes
Show stop details with driver-authored notes. Filter by vehicle/group and date. Optionally include stops with notes only, [glossary slug="overlapping-trip"]overlapping trips[/glossary], and attributes.
Stop/Idle Graph
Show graphed vehicle movement and stop times. Filter by vehicle/group, date, and minimum idle time.
State Mileage
Show mileage by state and vehicle. Filter by vehicle/group and date.
Odometer data by vehicle is now limited to cumulative totals for that vehicle if the vehicle has traveled in more than one state for the range of time specified for the report. If the vehicle has remained within one state, the Start/End Odometer data will be available.
Dwell Time
Show the duration that assets have remained at a specified business location. This report is similar to a Performance Report with a threshold for days, and it helps determine which assets are billable at a customer landmark. Filter by vehicle/group and date. Choose landmark groups for Garage and Customer with a minimum dwell threshold and timezone preference. Optionally add attributes.
Custom Reports
Report Name
Description
Idle Research
Show graphed idle time trends over time. Filter by vehicle/group and date range. Optionally include weekly output and idle totals or average.
Show fuel card purchases for your fleet to help identify fuel card fraud. (Fuel card customers only.) Displays all fuel card transactions in the order they occurred with no grouping of Filter by vehicle/group, date, and attribute (multiple). Optionally include exceptions and nearby vehicles.
Fuel Card Usage
Show fuel card usage and MPG (using last-fuel date). (Fuel card customers only.) Filter by vehicle/group and date. Optionally include columns for attribute(s).
Show vehicle rankings on speeding, braking, and idling. Filter by vehicle group, date, minimum idle time, and score tolerance percentage. Scores correspond to incremental rankings from 1 (worst) to near 0 (best). Score tolerance determines the percent of report lines to be separated by dotted lines near the top and bottom of the Total Score column. This shows the designated percent of vehicles, half high and half low, with the highest and lowest overall scores in the vehicle group. The vehicle at the top of the report has the highest combined score, which typically indicates bad activity reported, so this vehicle needs the most overall improvement. The vehicle at the bottom of the list has the lowest overall score, so it is considered to have the best overall driving activity for that time period. If the Scorecard is utilized, we recommend that it be used as a tool to improve driver behavior and not as a disciplinary tool.
Garmin Custom Forms
Show Garmin Custom Forms that have been sent by compatible devices and received by the system.
Admin Reports
Report Name
Description
Alert History
Show history of all triggered alerts that have been sent from your account. Filter by vehicle/group, driver/group, date, and alert.
Drivers List
Show a list of all drivers in the fleet and their vehicle assignment.
User Activity
Show a summary of user activity (login, reporting, account alerts).
Vehicles List
List all registered vehicles in a specific group.
Vehicle Registrations
List all vehicle registrations for a specific time period.
Hours of Service Reports
Report Name
Description
HOS Driving Availability
Show hours of service driving availability per driver, as pulled from your Hours of Service solution via eFleetSuite.
Driver-Vehicle Inspection Report (DVIR)
Show DVIRs that have been submitted by driver, including the DVIR ID, Vehicle/Asset, Safety Status, Report Notes, Date Created, Repair Certified, Approved, Defects, and Priority, as pulled from your Hours of Service solution via eFleetSuite and/or via the GPS Insight Driver App (iOS and Android).
HOS Hours and Miles
Show hours and miles for each HOS driver and pulls data directly from your Hours of Service solution via the eFleetSuite portal.
Time to Complete DVIR
Show start time, finish time (inspection complete), total inspection time, notes, and average inspection time per driver. The data for this report is pulled directly from your Hours of Service solution via the eFleetSuite portal and/or via the GPS Insight Driver App (iOS and Android).
*Diagnostic data is an additional paid feature. Diagnostic data varies by vehicle make/model. Data may include engine speed, fuel level, fuel level remaining, fuel rate, odometer, seat belt, and more.
Scheduled Report Types
The following reports are available for you to schedule.
Not all reports are available for your account. Some reports that are custom to an account are not listed.
Report Name
Description
Accel/Decel Detail
Fast acceleration and harsh-braking. (Supported devices only.) Filter by vehicle/vehicle group and date. Optionally include a column for attribute(s).
Accel/Decel Summary
Compare acceleration/braking over time. (Supported devices only.) Filter by driver/driver group, vehicle/vehicle group, and date. Optionally include a column for attribute(s).
Activity Detail
Show reported locations for each vehicle. Filter by vehicle, date, and time. Optionally include columns for closest landmark, all points (individual idle and non-ignition points), attribute(s), and diagnostics (if applicable).
Alert History
Show history of all triggered alerts that have been sent from your account. Filter by vehicle/group, driver/group, date, and alert.
Begin/End of Day
Show first start and last stop for any or all vehicles in your fleet. Filter by vehicle/group, driver/group, date and minimum stop duration. Optionally include all activities, exclude first/last stops (e.g., eliminate the driver's commute to/from work), exclude base landmark (e.g., eliminate visits within a landmark such as a service center or yard), or show % drive time.
DTC Alerts
Show alert data reported by the engine via Diagnostic Trouble Codes (supported devices). Filter by vehicle/group and date. Optionally include columns for attribute(s).
Diagnostic
Show diagnostic data collected for supported devices*. Filter by vehicle/group and date. Optionally include columns for attribute(s).
Drive Time Summary
Show fleet driving statistics. Filter by vehicle/group, date, start time, and end time. Optionally include [glossary slug="overlapping-trip"]overlapping trips[/glossary], apply to each day, PTO data.
Driver History
Show vehicle driver assignments. Filter by vehicle/group, and date.
Driving Violations Detail
Detail of the driving violations.
Driving Violations Summary
Report to Driving Violations Summary.
Dwell Time
Show how many days assets have been at your garage locations or billable landmarks.
Fleet Hierarchy Rollup
Utilization details on hierarchy nodes. Filter by group and date. Optionally include a column for unutilized vehicles, Trip Data (sum, average, min., max.), Custom Vehicle Metrics (sum, average, min., max.), Vehicle Attributes (sum, average, min., max.), and Landmark Attributes (sum, average, min., max.).
Fleet Utilization
Show utilization details on all fleet vehicles. Filter by vehicle/group, date, miles daily, and miles total. Optionally include unutilized vehicles, idle time, daily utilization, miles daily (custom threshold), miles total (custom threshold), current location, and columns for attribute(s).
Fuel Card Transactions
Show fuel card purchases for your fleet to help identify fuel card fraud. (Fuel card customers only.) Filter by vehicle/group, date, and attribute (multiple). Optionally include exceptions and nearby vehicles.
Fuel Card Usage
Show fuel card usage and MPG. (Fuel card customers only.) Filter by vehicle/group and date. Optionally include columns for attribute(s).
Fuel Usage Detail
Show gallons used and miles per gallon reported by the vehicle (supported devices). Filter by vehicle/group and date. Optionally show MPG (miles per gallon), show GPH (gallons per hour), show estimated fuel usage, and attribute(s). Fuel Usage from Diagnostics* is available for vehicles that track diagnostic data. Estimated fuel usage is available for vehicles that do not track diagnostic data, in which case usage is based on run time, speed, idle time, and engine size. Because estimated usage readings are not reported from the vehicle, they should not be considered 100% reliable.
Fuel Usage Summary
Show gallons consumed by month (supported devices). Filter by vehicle/group/driver and date period. Optionally include miles, split data weekly, and attribute(s). Fuel Usage from Diagnostics* is available for vehicles that track diagnostic data. Estimated fuel usage is available for vehicles that do not track diagnostic data, in which case usage is based on run time, speed, idle time, and engine size. Because estimated usage readings are not reported from the vehicle, they should not be considered 100% reliable.
Garmin Custom Forms
Show Garmin Custom Forms that have been sent by compatible devices and received by the system.
HOS Driving Availability
Report of available driving time by registered HOS driver.
Hours and Miles
HOS Hours and Miles Report.
Idle Detail
Report on individual idle stops for vehicles in your fleet.
Idle Research
Show graphed idle time trends over time. Filter by vehicle/group and date range. Optionally include weekly output and idle totals or average.
Idle Time
Show idle durations for your fleet. Filter by vehicle/group, date, and minimum idle time. Optionally include vehicles with no activity, current location, and columns for attribute(s) and/or custom metrics. Optionally hide driver information.
Landmark Group Stop
Show stop/idle time spent in a landmark group. Filter by vehicle/group, date, and landmark (multiple).
Landmark History
Show visits to known landmarks. Filter by vehicle/group, date, landmark, and duration. Optionally include vehicles that passed through a landmark without stopping and columns for attribute(s). If Duration filter is used, the Passing Through filter is overridden. A lookback period of seven days is applied when selecting landmark visits that are within the Report Time Period (RTP), but began prior to the first day of the RTP. If the beginning of a landmark visit is eight days or greater prior to the RTP, it will not be included in the report. 'First in' represents the first reported point inside the landmark. 'Last in' represents the last reported point inside the landmark.
The device must ping (report) while within the landmark to be recognized as within the landmark.
Landmark Log
Show first and last points recorded in landmarks. Filter by vehicle/group, date, landmark/group, and duration. Optionally include columns for attribute(s), show visits from vehicles passing through (selected by default), and/or limit the stop duration to the selected report timeframe.
Late Start
Show late starts or early returns at a certain landmark. Filter by vehicle/group, date, landmark/group, depart time, and return time.
Show driving-time violations. Filter by vehicle/group, driver/group, date, start time, end time, landmark/group, and violation type (in landmark, out of landmark). Optionally treat date selection as a weekend (time restrictions apply to first day and last day).
Performance
Show most recently reported data from each vehicle. Filter by vehicle/group. Optionally include columns for attribute(s).
Posted Speed
Show speeding violations of local posted speed. Filter by driver/driver group, vehicle/group, date, and speed threshold. Optionally include [glossary slug="sustained-speeding"]sustained speeding [/glossary] and columns for attribute(s). Posted speeds are based on available speed limit information. This data does not include temporary speed reductions such as construction or school zones. If you see a Posted Limit value in the report that you believe to be inaccurate, you can correct a posted speed limit by clicking the speed value from the report. Then in the Speed History dialog, click Report Bad Speed.
Pre/Post Inspection
Report for Inspection times.
Run Time
Show odometer and run time totals. Filter by vehicle/group, and date. Optionally include service reminders and columns for attribute(s). Selecting the Basic Report option removes all columns except Vehicle, Driver, Days, Last Reported, Run Time, and Run Time (lifetime).
Scorecard
Show vehicle rankings on speeding, braking, and idling. Filter by vehicle group, date, minimum idle time, and score tolerance percentage. Scores correspond to incremental rankings from 1 (worst) to near 0 (best). Score tolerance determines the percent of report lines to be separated by dotted lines near the top and bottom of the Total Score column. This shows the designated percent of vehicles, half high and half low, with the highest and lowest overall scores in the vehicle group. The vehicle at the top of the report has the highest combined score, which typically indicates bad activity reported, so this vehicle needs the most overall improvement. The vehicle at the bottom of the list has the lowest overall score, so it is considered to have the best overall driving activity for that time period. If the Scorecard is utilized, we recommend that it be used as a tool to improve driver behavior and not as a disciplinary tool."
Service Reminders,"Show pending and overdue service reminders. Filter by group.
Service Reminders
Pending service reminders for your fleet.
Speed Summary
Show speeding trends over time. Filter by driver/driver group, vehicle/vehicle group, and date.
Speed Violations
Show speeding instances with location data for each violation. Filter by vehicle/group/driver, date, speed threshold (max or average). Optionally include [glossary slug="sustained-speeding"]sustained speeds [/glossary] (custom threshold values range between 2-7 minutes) and columns for attribute(s).
Speeding in Landmark
Show speeding within a landmark or landmark group. Filter by vehicle/group, date, landmark/group, and speed threshold (instantaneous or average).
State Mileage Report
Show mileage by state and vehicle. Filter by vehicle/group and date.
Odometer data by vehicle is now limited to cumulative totals for that vehicle if the vehicle has traveled in more than one state for the range of time specified for the report. If the vehicle has remained within one state, the Start/End Odometer data will be available.
Stop/Idle Graph
Show graphed vehicle movement and stop times. Filter by vehicle/group, date, and minimum idle time.
Stop Detail and Idle Time
Show stop detail and idle time. Filter by vehicle/group, date, minimum idle time, and minimum stop duration. Optionally include [glossary slug="overlapping-trip"]overlapping trips[/glossary], efficiency, and columns for attribute(s).
Stop Notes
Show stop details with driver-authored note. Filter by vehicle/group and date. Optionally include stops with notes only, [glossary slug="overlapping-trip"]overlapping trips[/glossary], and attributes.
Switch Alerts
Show switch-based alerts (e.g., Battery Voltage, External Power Lost, Panic Switch, Power Cycle, or Temperature). Filter by vehicle/group and date.
Trip Detail
Printable report with trip details.
Unmarked Landmarks
Show stops at unmarked locations. Filter by vehicle/group, date, landmark/group, and minimum stop. Optionally include columns for attribute(s).
User Activity
Show a summary of user activity (login, reporting, account alerts).
Vehicle List
List all registered vehicles in a specific group.
Vehicle Registrations
List all vehicle registrations for a specific time period.
[/solution]
More reference materials:
Having trouble with reports not returning relevant data? Check out Reviewing Reports.
[post_title] => About Reports
[post_excerpt] => Reports allow you to quantify activity, idling, stop times, speeding, and other aspects of fleet efficiency. All reports include links to export data for further manipulation and sorting.
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[post_modified] => 2023-01-10 13:27:21
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[post_content] => For users on the Basic plan, click the Reports menu item to open the Reports tab. Available reports for the Basic Plan are as follows:
Basic Report Types
[et colwidth="25%|75%" class="table-zebra"]
Report Type,Description
Activity Detail,"Show all reported locations for each vehicle. Filter by vehicle, date, and time. Optionally show landmark name instead of physical address when at a known location, show all points (individual idle and non-ignition points)."
Alert History,"Show history of all triggered alerts. Filter by vehicle, date, and alert."
Begin/End of Day,"Show first start and last stop for any or all vehicles in your fleet. Filter by vehicle, date and minimum stop duration. Optionally exclude base landmark (e.g., eliminate visits within a landmark such as a service center or yard), exclude first/last stops (e.g., eliminate the driver's commute to/from work), and show % drive time."
Drive Time Summary,"Show a summary of fleet driving statistics. Filter by vehicle, date, start time, and end time."
Idling Detail,"Show individual idle stops for vehicles in your fleet. Filter by vehicle, date, and minimum idle time. Optionally include vehicles that have no activity, hide details, and add current location."
Fuel Usage Detail,"Show gallons used and miles per gallon reported by the vehicle (supported devices*). Filter by vehicle and date. Optionally include a gas price/gallon (automatically calculate fuel cost for each line item)\, show MPG (miles per gallon)\, show GPH (gallons per hour)\, and show estimated fuel usage. Estimated fuel usage is based on run time\, speed\, idle time\, and engine size. Because estimated usage readings are not reported from the vehicle\, they should not be considered 100% reliable."
Landmark History,"Show visits to known landmarks. Filter by vehicle, date, landmark, and duration. Optionally include vehicles that passed through a landmark without stopping. A lookback period of seven days is applied when selecting landmark visits that are within the Report Time Period (RTP), but began prior to the first day of the RTP. If the beginning of a landmark visit is eight days or greater prior to the RTP, it will not be included in the report. 'First in' represents the first reported point inside the landmark. 'Last in' represents the last reported point inside the landmark.~~~~
The device must ping (report) while within the landmark to be recognized as being within the landmark.
Odd-Hours,"Show driving-time violations. Filter by vehicle, date, start time, end time, landmark, and violation type (only in landmark, only out of landmark). Optionally treat date selection as a weekend (time restrictions apply to first day and last day)."
Performance,"Show most recently reported data from each vehicle. Filter by vehicle."
Service Reminders,"Show pending and overdue service reminders. Filter by vehicle."
Speeding Detail,"Show speeding events for vehicles in your fleet. Filter by vehicle, date, and posted limit (threshold in mph over) or speed threshold (max or average). Optionally include sustained speeds (custom threshold values range between 2-7 minutes)."
Stop Detail and Idle Time,"View stop detail and idle time. Filter by vehicle, date, minimum idle time, and minimum stop duration. Optionally exclude [glossary slug='overlapping-trip']overlapping trips[/glossary]."
[/et]
For users on the Enterprise plan or who have the Advanced Administration Add-on and are looking for Legacy reports, click the Reports menu item to open the Reports tab. Available Enterprise/Legacy/Classic reports are as follows:
Not all reports are available for your account. Some reports that are custom to an account are not listed. All reports based on Summary data can be run for vehicle/group (driver-aware) or driver/group (driver-centric).
Activity Reports
[et colwidth="25%|75%" class="table-zebra"]
Report Type,Description
Activity Detail,Show reported locations and other details for each vehicle. Filter by driver/driver group\, vehicle\, date\, and time. Optionally apply parameters to each day selected\, include columns for closest landmark\, all points (individual idle and non-ignition points)\, attribute(s)\, and diagnostics (if applicable).
Begin/End of Day,Show first start and last stop for any or all vehicles in your fleet. Filter by vehicle/group\, driver/group\, date and minimum stop duration. Optionally include all activities\, exclude first/last stops (e.g.\, eliminate the driver's commute to/from work)\, exclude home landmark (e.g.\, eliminate visits within a landmark such as a service center or yard that you can specify when the option is chosen)\, or show % drive time.
Drive Time Summary,Show fleet driving statistics. Filter by driver/driver group\, vehicle/group\, date\, start time\, and end time. Optionally include [glossary slug="overlapping-trip"]overlapping trips[/glossary]\, apply to each day\, PTO data\, and columns for attribute(s).
Driver History,Show vehicle driver assignments. Filter by vehicle/group\, and date. Optionally include columns for attribute(s).
Fleet Utilization,Show utilization details on all fleet vehicles. Filter by vehicle/group\, date\, miles daily\, and miles total. Optionally include unutilized vehicles\, daily utilization\, miles and trips\, drivers\, miles daily (custom threshold)\, miles total (custom threshold)\, current location\, custom metrics\, and columns for attribute(s).
Idle Time Summary,Show idle durations for your fleet. Filter by vehicle/group\, date\, and minimum idle time. Optionally include vehicles with no activity\, current location\, and columns for attribute(s) and/or custom metrics. Optionally hide driver information.
Idle Time Detail,Show individual idle stops for vehicles in your fleet. Filter by vehicle/group\, date\, and minimum idle time. Optionally include columns for attribute(s).
Odd-Hours,Show driving-time violations. Filter by vehicle/group\, driver/group\, date\, start time\, end time\, landmark/group\, and violation type (in landmark\, out of landmark). Optionally treat date selection as a weekend (time restrictions apply to first day and last day). Within the report\, click the Drive Time value to open the related Activity Detail report.
[/et]
Diagnostic Reports
The PNP-3000 device has been discontinued as of January 2026.
[et colwidth="25%|75%" class="table-zebra"]
Report Type,Description
Fuel Usage Detail,Show gallons used and miles per gallon reported by the vehicle (supported devices). Filter by vehicle/group and date. Optionally include a gas price/gallon (automatically calculate fuel cost for each line item)\, show MPG (miles per gallon)\, show GPH (gallons per hour)\, show estimated fuel usage\, and attribute(s). Fuel Usage from Diagnostics* is available for vehicles that track diagnostic data. Estimated fuel usage is available for vehicles that do not track diagnostic data\, in which case usage is based on run time\, speed\, idle time\, and engine size. Because estimated usage readings are not reported from the vehicle\, they should not be considered 100% reliable.
Fuel Usage Summary,Show gallons consumed by month (supported devices). Filter by vehicle/group/driver and date period. Optionally include miles and attribute(s). Fuel Usage from Diagnostics* is available for vehicles that track diagnostic data. Estimated fuel usage is available for vehicles that do not track diagnostic data\, in which case usage is based on run time\, speed\, idle time\, and engine size. Because estimated usage readings are not reported from the vehicle\, they should not be considered 100% reliable.
Performance,Show most recently reported data from each vehicle. Filter by vehicle/group. Choose to add Stop Duration\, Non-Reporting\, or Voltage Below parameters. If you choose one of these items\, only the vehicles that match the criteria will be included in the report. If you choose MORE than one of these options\, the system treats them as "AND" operators. For example\, if you chose two options (i.e.\, stopped for five days AND non-reporting for two days)\, both of those requirements must be true in order for a vehicle to be included in the report. Optionally include columns for attribute(s). Helps to detect device reporting issues.Run Time,Show odometer and run time totals. Filter by vehicle/group\, and date. Optionally include service reminders and columns for attribute(s). Selecting the Basic Report option removes all columns except Vehicle\, Driver\, Days\, Last Reported\, Run Time\, and Run Time (lifetime). If you've added an adjustment baseline\, the total run time value will be called “Total Engine Hours” instead of “Total GPS Device Hours.”
Diagnostic,Show diagnostic data collected for supported devices. Filter by vehicle/group and date. Optionally include columns for attribute(s).
DTC Alerts,Show alert data reported by the engine via Diagnostic Trouble Codes (supported devices). Filter by vehicle/group and date. Optionally include columns for attribute(s).
Service History,Show history of logged service for your fleet. Filter by vehicle/group and date. Choose the Show All option to disregard date selection and show all past service history records for the selected vehicle(s).
Service Reminders,Show pending and overdue service reminders. Filter by group.
Switch Alerts,Show switch-based alerts (e.g.\, Battery Voltage\, External Power Lost\, Panic Switch\, Power Cycle\, or Temperature). Filter by vehicle/group and date.
Driving Violations Detail,Show details on Violations reported by supported diagnostic devices (PNP-3000 buzzer-enabled + others). Filter by vehicle/group. Sort columns in the report by Vehicle\, VIN\, Driver (if assigned)\, Violation Time\, and Violation Type: Acceleration\, Deceleration\, Cornering\, Idling\, and Speeding.The violation thresholds for these categories are set on a device level at the time of shipment/installation. To set new defaults for your vehicles\, use the PNP Threshold Configuration manager.
Driving Violations Summary,Show a summary of Violations reported by supported diagnostic devices (PNP-3000 buzzer-enabled only). Filter by vehicle/group. The report shows a series of graphs for Violations by Type\, Vehicles with Most Violations\, Total Violations\, and Violations per 100 miles. Sort columns by Vehicle\, Driver (if assigned)\, Distance\, Violations per 100 miles\, Hard Braking\, Hard Left\, Hard Right\, Idling\, Rapid Acceleration\, Speeding\, and Total.The violation thresholds for these categories are set on a device level at the time of shipment/installation. To set new violation thresholds for your vehicles\, use the PNP Threshold Configuration manager
[/et]
Landmark Reports
Report Name
Description
Landmark History
Show visits to known landmarks. Filter by vehicle/group, date, landmark, and duration. Optionally include vehicles that passed through a landmark without stopping and columns for attribute(s). If Duration filter is used, the Passing Through filter is overridden. A lookback period of seven days is applied when selecting landmark visits that are within the Report Time Period (RTP), but began prior to the first day of the RTP. If the beginning of a landmark visit is eight days or greater prior to the RTP, it will not be included in the report. "First in" represents the first reported point inside the landmark. "Last in" represents the last reported point inside the landmark.
The device must ping (report) while within the landmark to be recognized as being within the landmark.
Landmark Log
Show first and last points recorded in landmarks. Filter by vehicle/group, date, landmark/group, and duration (in hours). Optionally include columns for attribute(s), show visits from vehicles passing through (selected by default), and/or limit the stop duration to the selected report timeframe.
Landmark Group
Show stop/idle time spent in a landmark group. Filter by vehicle/group, date, and landmark (multiple). Exclude or include [glossary slug="overlapping-trip"]overlapping trips[/glossary].
Landmark Begin/End of Day
Show printable landmark report with Begin and End of Day. Start/End landmarks are required.
Unmarked Stops
Show stops at unmarked locations. Filter by vehicle/group, date, landmark/group, and minimum stop. ptionally include columns for attribute(s).
Late Start
Show late starts or early returns at a certain landmark. Filter by vehicle/group, date, landmark/group, depart time, and return time.
Speeding Reports
Report Name
Description
Speed Violations
Show speeding instances with location data for each violation. Filter by vehicle/group/driver, date, speed threshold (max or average). Optionally include [glossary slug="sustained-speed"]sustained speeds [/glossary] (custom threshold values range between 2-7 minutes) and columns for attribute(s).
Show speeding trends over time. Filter by driver/driver group, vehicle/vehicle group, and date. Optionally include a column for attribute(s).
Speeding in Landmark
Show speeding within a landmark or landmark group. Filter by vehicle/group, date, landmark/group, and speed threshold (instantaneous or average).
Posted Speed Violations
Show speeding violations of local posted speed. Filter by driver/driver group, vehicle/group, date, and speed threshold. Optionally include [glossary slug="sustained-speed"]sustained speeding [/glossary] and columns for attribute(s). Posted speeds are based on available speed limit information. This data does not include temporary speed reductions such as [glossary slug="speed-limit-disclaimer"]construction or school zones.[/glossary] If you see a Posted Limit value in the report that you believe to be inaccurate, you can correct a posted speed limit. This report is limited to 3,000 rows.
Show stop detail and idle time. Filter by vehicle/group, date, minimum idle time, and minimum stop duration. Optionally include [glossary slug="overlapping-trip"]overlapping trips[/glossary], efficiency, and columns for attribute(s). Click the Browser Map button on this report to visualize your fleet’s stops and idle times by displaying color specific circles on a map (red for stopped, purple for idle).
Stop Notes
Show stop details with driver-authored notes. Filter by vehicle/group and date. Optionally include stops with notes only, [glossary slug="overlapping-trip"]overlapping trips[/glossary], and attributes.
This report is available upon request.
State Mileage
Show mileage by state and vehicle. Filter by vehicle/group and date.
Odometer data by vehicle is now limited to cumulative totals for that vehicle if the vehicle has traveled in more than one state for the range of time specified for the report. If the vehicle has remained within one state, the Start/End Odometer data will be available.
New State Mileage
Show vehicle mileage by state and vehicle. Filter by group/vehicle and date. Optionally enter gas price per gallon (in dollars).
This version of the State Mileage report offers data by country (if your fleet has active vehicles in more than one country), and tool tips to show the source of data shown.
Dwell Time
Show the duration that assets have remained at a specified business location. This report is similar to a Performance Report with a threshold for days, and it helps determine which assets are billable at a customer landmark. Filter by vehicle/group and date. Choose landmark groups for Garage and Customer with a minimum dwell threshold and timezone preference. Optionally add attributes.
This report is available upon request. To request this report, please contact your Account Manager.
Custom Reports
Report Name
Description
Idle Research
Show graphed idle time trends over time. Filter by vehicle/group and date range. Optionally include weekly output and idle totals or average.
Show fuel card purchases for your fleet to help identify fuel card fraud. (Fuel card customers only.) Displays all fuel card transactions in the order they occurred with no grouping of Filter by vehicle/group, date, and attribute (multiple). Optionally include exceptions and nearby vehicles.
Fuel Card Usage
Show fuel card usage and MPG (using last-fuel date). (Fuel card customers only.) Filter by vehicle/group and date. Optionally include columns for attribute(s).
Show vehicle rankings on speeding, braking, and idling. Filter by vehicle group, date, minimum idle time, and score tolerance percentage. Scores correspond to incremental rankings from 1 (worst) to near 0 (best). Score tolerance determines the percent of report lines to be separated by dotted lines near the top and bottom of the Total Score column. This shows the designated percent of vehicles, half high and half low, with the highest and lowest overall scores in the vehicle group. The vehicle at the top of the report has the highest combined score, which typically indicates bad activity reported, so this vehicle needs the most overall improvement. The vehicle at the bottom of the list has the lowest overall score, so it is considered to have the best overall driving activity for that time period. If the Scorecard is utilized, we recommend that it be used as a tool to improve driver behavior and not as a disciplinary tool.
Admin Reports
Admin Reports are located under Reports under the Account menu.
Report Name
Description
Alert History
Show history of all triggered alerts that have been sent from your account. Filter by vehicle/group, driver/group, date, and alert.
Drivers List
Show a list of all drivers in the fleet and their vehicle assignment.
User Activity
Show a summary of user activity (login, reporting, account alerts).
Vehicle Recall
List of recall data for vehicles in your fleet as reported by the NHSTA. Filter by group/vehicle. Optionally show current driver and/or have landmarks override addresses (if applicable).
Vehicles List
List all registered vehicles in a specific group.
Vehicle Registrations
List all vehicle registrations for a specific time period.
Hours of Service Reports
The following reports are available for customers with the HOS Accessory. To request this accessory, please contact your Account Manager.
Report Name
Description
HOS Driving Availability
Show hours of service driving availability per driver, as pulled from your Hours of Service solution via eFleetSuite.
Driver-Vehicle Inspection Report (DVIR)
Show DVIRs that have been submitted by driver, including the DVIR ID, Vehicle/Asset, Safety Status, Report Notes, Date Created, Repair Certified, Approved, Defects, and Priority, as pulled from your Hours of Service solution via eFleetSuite and/or via the GPS Insight Driver App (iOS and Android).
HOS Hours and Miles
Show hours and miles for each HOS driver and pulls data directly from your Hours of Service solution via the eFleetSuite portal.
Time to Complete DVIR
Show start time, finish time (inspection complete), total inspection time, notes, and average inspection time per driver. The data for this report is pulled directly from your Hours of Service solution via the eFleetSuite portal and/or via the GPS Insight Driver App (iOS and Android).
*Diagnostic data is an additional paid feature. Diagnostic data varies by vehicle make/model. Data may include engine speed, fuel level, fuel level remaining, fuel rate, odometer, seat belt, and more.
Legacy (Classic) Scheduled Report Types
The following reports are available for you to schedule.
Not all reports are available for your account. Some reports that are custom to an account are not listed.
Report Name
Description
Accel/Decel Detail
Fast acceleration and harsh-braking. (Supported devices only.) Filter by vehicle/vehicle group and date. Optionally include a column for attribute(s).
Accel/Decel Summary
Compare acceleration/braking over time. (Supported devices only.) Filter by driver/driver group, vehicle/vehicle group, and date. Optionally include a column for attribute(s).
Activity Detail
Show reported locations for each vehicle. Filter by vehicle, date, and time. Optionally include columns for closest landmark, all points (individual idle and non-ignition points), attribute(s), and diagnostics (if applicable).
Alert History
Show history of all triggered alerts that have been sent from your account. Filter by vehicle/group, driver/group, date, and alert.
Begin/End of Day
Show first start and last stop for any or all vehicles in your fleet. Filter by vehicle/group, driver/group, date and minimum stop duration. Optionally include all activities, exclude first/last stops (e.g., eliminate the driver's commute to/from work), exclude base landmark (e.g., eliminate visits within a landmark such as a service center or yard), or show % drive time.
DTC Alerts
Show alert data reported by the engine via Diagnostic Trouble Codes (supported devices). Filter by vehicle/group and date. Optionally include columns for attribute(s).
Diagnostic
Show diagnostic data collected for supported devices*. Filter by vehicle/group and date. Optionally include columns for attribute(s).
Drive Time Summary
Show fleet driving statistics. Filter by vehicle/group, date, start time, and end time. Optionally include [glossary slug="overlapping-trip"]overlapping trips[/glossary], apply to each day, PTO data.
Driver History
Show vehicle driver assignments. Filter by vehicle/group, and date.
Driving Violations Detail
Detail of the driving violations.
Driving Violations Summary
Report to Driving Violations Summary.
Dwell Time
Show how many days assets have been at your garage locations or billable landmarks.
Fleet Hierarchy Rollup
Utilization details on hierarchy nodes. Filter by group and date. Optionally include a column for unutilized vehicles, Trip Data (sum, average, min., max.), Custom Vehicle Metrics (sum, average, min., max.), Vehicle Attributes (sum, average, min., max.), and Landmark Attributes (sum, average, min., max.).
Fleet Utilization
Show utilization details on all fleet vehicles. Filter by vehicle/group, date, miles daily, and miles total. Optionally include unutilized vehicles, idle time, daily utilization, miles daily (custom threshold), miles total (custom threshold), current location, and columns for attribute(s).
Fuel Card Transactions
Show fuel card purchases for your fleet to help identify fuel card fraud. (Fuel card customers only.) Filter by vehicle/group, date, and attribute (multiple). Optionally include exceptions and nearby vehicles.
Fuel Card Usage
Show fuel card usage and MPG. (Fuel card customers only.) Filter by vehicle/group and date. Optionally include columns for attribute(s).
Fuel Usage Detail
Show gallons used and miles per gallon reported by the vehicle (supported devices). Filter by vehicle/group and date. Optionally show MPG (miles per gallon), show GPH (gallons per hour), show estimated fuel usage, and attribute(s). Fuel Usage from Diagnostics* is available for vehicles that track diagnostic data. Estimated fuel usage is available for vehicles that do not track diagnostic data, in which case usage is based on run time, speed, idle time, and engine size. Because estimated usage readings are not reported from the vehicle, they should not be considered 100% reliable.
Fuel Usage Summary
Show gallons consumed by month (supported devices). Filter by vehicle/group/driver and date period. Optionally include miles and attribute(s). Fuel Usage from Diagnostics* is available for vehicles that track diagnostic data. Estimated fuel usage is available for vehicles that do not track diagnostic data, in which case usage is based on run time, speed, idle time, and engine size. Because estimated usage readings are not reported from the vehicle, they should not be considered 100% reliable.
Garmin Custom Forms
Show Garmin Custom Forms that have been sent by compatible devices and received by the system.
HOS Driving Availability
Report of available driving time by registered HOS driver.
Hours and Miles
HOS Hours and Miles Report.
Idle Detail
Report on individual idle stops for vehicles in your fleet.
Idle Research
Show graphed idle time trends over time. Filter by vehicle/group and date range. Optionally include weekly output and idle totals or average.
Idle Time
Show idle durations for your fleet. Filter by vehicle/group, date, and minimum idle time. Optionally include vehicles with no activity, current location, and columns for attribute(s) and/or custom metrics. Optionally hide driver information.
Landmark Group Stop
Show stop/idle time spent in a landmark group. Filter by vehicle/group, date, and landmark (multiple).
Landmark History
Show visits to known landmarks. Filter by vehicle/group, date, landmark, and duration. Optionally include vehicles that passed through a landmark without stopping and columns for attribute(s). If Duration filter is used, the Passing Through filter is overridden. A lookback period of seven days is applied when selecting landmark visits that are within the Report Time Period (RTP), but began prior to the first day of the RTP. If the beginning of a landmark visit is eight days or greater prior to the RTP, it will not be included in the report. 'First in' represents the first reported point inside the landmark. 'Last in' represents the last reported point inside the landmark.
The device must ping (report) while within the landmark to be recognized as being within the landmark.
Landmark Log
Show first and last points recorded in landmarks. Filter by vehicle/group, date, landmark/group, and duration. Optionally include columns for attribute(s), show visits from vehicles passing through (selected by default), and/or limit the stop duration to the selected report timeframe.
Late Start
Show late starts or early returns at a certain landmark. Filter by vehicle/group, date, landmark/group, depart time, and return time.
Show driving-time violations. Filter by vehicle/group, driver/group, date, start time, end time, landmark/group, and violation type (in landmark, out of landmark). Optionally treat date selection as a weekend (time restrictions apply to first day and last day).
Performance
Show most recently reported data from each vehicle. Filter by vehicle/group. Optionally include columns for attribute(s).
Posted Speed
Show speeding violations of local posted speed. Filter by driver/driver group, vehicle/group, date, and speed threshold. Optionally include [glossary slug="sustained-speeding"]sustained speeding [/glossary] and columns for attribute(s). Posted speeds are based on available speed limit information. This data does not include temporary speed reductions such as construction or school zones. If you see a Posted Limit value in the report that you believe to be inaccurate, you can correct a posted speed limit by clicking the speed value from the report. Then in the Speed History dialog, click Report Bad Speed.
Pre/Post Inspection
Report for Inspection times.
Run Time
Show odometer and run time totals. Filter by vehicle/group, and date. Optionally include service reminders and columns for attribute(s). Selecting the Basic Report option removes all columns except Vehicle, Driver, Days, Last Reported, Run Time, and Run Time (lifetime).
Scorecard
Show vehicle rankings on speeding, braking, and idling. Filter by vehicle group, date, minimum idle time, and score tolerance percentage. Scores correspond to incremental rankings from 1 (worst) to near 0 (best). Score tolerance determines the percent of report lines to be separated by dotted lines near the top and bottom of the Total Score column. This shows the designated percent of vehicles, half high and half low, with the highest and lowest overall scores in the vehicle group. The vehicle at the top of the report has the highest combined score, which typically indicates bad activity reported, so this vehicle needs the most overall improvement. The vehicle at the bottom of the list has the lowest overall score, so it is considered to have the best overall driving activity for that time period. If the Scorecard is utilized, we recommend that it be used as a tool to improve driver behavior and not as a disciplinary tool."
Service Reminders,"Show pending and overdue service reminders. Filter by group.
Service Reminders
Pending service reminders for your fleet.
Speed Summary
Show speeding trends over time. Filter by driver/driver group, vehicle/vehicle group, and date.
Speed Violations
Show speeding instances with location data for each violation. Filter by vehicle/group/driver, date, speed threshold (max or average). Optionally include [glossary slug="sustained-speeding"]sustained speeds [/glossary] (custom threshold values range between 2-7 minutes) and columns for attribute(s).
Speeding in Landmark
Show speeding within a landmark or landmark group. Filter by vehicle/group, date, landmark/group, and speed threshold (instantaneous or average).
State Mileage Report
Show mileage by state and vehicle. Filter by vehicle/group and date.
Odometer data by vehicle is now limited to cumulative totals for that vehicle if the vehicle has traveled in more than one state for the range of time specified for the report. If the vehicle has remained within one state, the Start/End Odometer data will be available.
Stop/Idle Graph
Show graphed vehicle movement and stop times. Filter by vehicle/group, date, and minimum idle time.
Stop Detail and Idle Time
Show stop detail and idle time. Filter by vehicle/group, date, minimum idle time, and minimum stop duration. Optionally include [glossary slug="overlapping-trip"]overlapping trips[/glossary], efficiency, and columns for attribute(s).
Stop Notes
Show stop details with driver-authored note. Filter by vehicle/group and date. Optionally include stops with notes only, [glossary slug="overlapping-trip"]overlapping trips[/glossary], and attributes.
Switch Alerts
Show switch-based alerts (e.g., Battery Voltage, External Power Lost, Panic Switch, Power Cycle, or Temperature). Filter by vehicle/group and date.
Trip Detail
Printable report with trip details.
Unmarked Landmarks
Show stops at unmarked locations. Filter by vehicle/group, date, landmark/group, and minimum stop. Optionally include columns for attribute(s).
User Activity
Show a summary of user activity (login, reporting, account alerts).
Vehicle List
List all registered vehicles in a specific group.
Vehicle Registrations
List all vehicle registrations for a specific time period.
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[post_content] => [solution term="basic,standard"]
Please use the following instructions to run a report. Running a report allows you to immediately view the report in a new browser tab.
To run a report:
From the menu, click Reports.
Click the report type you want to run.
On the Report Card, click Run.
Adjust the report settings as needed, and click Run Report.
The selected report opens in a new browser tab. Review the sample Activity Detail report interface for key terminology. Export, email, and sort options vary depending on the report you run.
1 - Overview Area:The report overview shows the number of records included in the report and any other parameters used in the search. If you choose to email this report, it will be delivered in the following formats: .CSV and .HTM. Emailed reports come from the address report@[provider].com.
Graph Area: If applicable, data is represented in graphical format for aggregate analysis. Not all reports include a graph area.
3 - Detail Area: Shows individual line items (records) for the given parameters. Columns shown in blue are sortable. Hover your mouse over an address or landmark to view a snapshot of the location, or click to view the location on a larger map with options for Traffic, Satellite View, and Street View. You can also create a new landmark from one of the line items.
[/solution][solution term="pro,enterprise"]
Please use the following instructions to run a report. Running a report allows you to immediately view the report in a new browser tab.
To run a report:
From the menu, click Reports.
Click the report type you want to run.
Adjust the report settings as needed, and click Run Report.
Choose between T (today), Y (yesterday), >W (week-to-date), 7d (last 7 days), >M (month-to-date), 30 (last 30 days), a custom date selection on the calendar, or click the name of a month. To clear a selection, click the same date selection again, or click the a selected day (one at a time) to clear it from the selection. To quickly clear a large selection of days, click the "T" option to select today's date, and then click the "T" (or highlighted date) again to de-select it. Once no dates are highlighted, select the beginning and end date of the desired time period to highlight the dates selected and everything in-between.
The selected report opens in a new browser tab. Review the sample Activity Detail report interface for key terminology. Export, email, and sort options vary depending on the [/solution][solution term="pro"]report type.[/solution][solution term="enterprise"]report type.[/solution][solution term="pro,enterprise"]
1 - Overview Area:The report overview shows the number of records included in the report and any other parameters used in the search. Additional buttons include (may vary with the report):
A) Export Data - Click to download a local copy of the report data in .csv format.
B)Google Earth - Click to export data points to .kml for viewing within Google Earth (3D mapping).
C) Browser Map - Click to view data points within Google Maps (2D mapping).
D) Schedule This - Click to schedule this report for automatic delivery via email. You can choose the recipients, vehicles, and delivery frequency (daily, weekly, monthly, custom) for each scheduled report.
E) Email Report - Click to email the report to one or more recipients. Emailed reports are delivered in the following formats: .csv, .htm, and .kmz (if applicable). Emailed reports come from the address report@[whitelabel_name].com.
Graph Area: If applicable, data is represented in graphical format for aggregate analysis. Not all reports include a graph area.
3 - Detail Area: Shows individual line items (records) for the given parameters. Columns shown in blue are sortable. Hover your mouse over an address or landmark to view a snapshot of the location, or click to view the location on a larger map with options for Traffic, Satellite View, and Street View. You can also create a landmark from a line item or report a bad speed.
[/solution]
[post_title] => Running a Report
[post_excerpt] => Please use the following instructions to run a report. Running a report allows you to immediately view the report in a new browser tab.
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Not all New reports are available in Classic/Advanced Administration. Some can only be scheduled through the new Portal. These new reports bring upgraded reporting capabilities, delivering enhanced analytics and improved data handling across the board. Please see Scheduling Reports for additional information on new, upgraded report scheduling availability.
The following properties are available for all reports scheduled from the Advanced Administration (Classic Portal) environment. Depending on the scheduled report type you create, additional properties vary.
[et class="table-zebra" colwidth="25%|75%]
Option,Description
Vehicle,The vehicles that apply to the report. Available choices include: All Vehicles\, individual vehicles\, vehicle groups\, and/or vehicle hierarchies. The vehicle name and/or vehicle group (if applicable) will be visible in the report.
Schedule,The frequency of the scheduled report. Available choices include system and custom schedules. (See below.)
Email Subject,The subject as it will appear in the email message. The subject line is always followed by the vehicle name\, group\, or hierarchy and the date in parentheses.
Addresses*,The email address(es) where the report will be sent. Separate values by commas. If you select a hierarchy node in the Vehicle option\, the Addresses defaults to use an address attribute hierarchy (if available). You can override the hierarchy list from the drop-down.
Custom Parameters,Scheduled report types vary. Refer to the report description for details.
Email Body,Choose which format(s) you want to allow. Choosing both options allows the recipient's mail client to decide how to display the message. (Plain text does not use colors\, graphics\, or hyperlink display names.)
Attachments,Two copies of the report (HTML and CSV formats) are sent with the email body.
Delivery,Select the Don't send empty reports check box if you want to receive reports only when there is data in them. On the other hand\, some people like to see positive confirmation that no one was speeding\, idling\, etc. during a day\, in which case they prefer a blank report.
Active,Temporarily turn on/off the scheduled report. To specify a date range for activation\, modify the report's schedule.
[/et]
*Contact Support if you need to configure delivery of scheduled reports to your FTP server. Include the portal usernames of the users whose reports should be sent to the server, the FTP server name, the FTP username, and the FTP password. When set up is confirmed, enter "ftp" as a recipient in the Addresses field of any scheduled report.
Set Scheduled Report Settings
Prior to scheduling a report, set your Scheduled Report settings from the Advanced Administration (Classic Portal) home page. These settings apply to all scheduled reports regardless of selected report type.
To set Scheduled Report settings:
From the Portal home page, click on the change user preferences button.
The User Preferences menu appears. Scheduled Report settings are displayed at the bottom of the menu.
You may need to scroll down to see the Scheduled Report settings section.
Set your setting preferences for Email Body, Attachments, and Skip Empty Reports.
Click Apply.
Your settings are saved and the User Preferences menu automatically closes.
Schedule a Report
You can create an unlimited number of Advanced Administration (Classic Portal) scheduled report configurations for each report type, and you can customize the schedule (frequency) for each one.
In order to manage scheduled reports, you must have the Manage Reports menu item enabled in the Menu Access List. Some reports (like Metrics) are also schedulable from the related administrative page.
Example
Company XYZ's owner wants each fleet manager to receive daily drive time summary reports for their fleets (one for Delivery vehicles and one for Service vehicles).
To create a new Drive Time Summary scheduled report
From the portal, hover over the Account menu, click Manage Scheduled Reports, and click Open.
The Scheduled Reports page opens in a new browser tab.
From the Report List grid, click New Scheduled Report (green plus sign) next to the report you want to create. In the Company XYZ example, we choose the "Drive Time Summary" report.
You can also invoke a new scheduled report from within an existing report window ("Schedule This" button).
In the Setup Scheduled Report window, choose the vehicle, group, or hierarchy you want to include in the report. In the Company XYZ example, we chose the "Service" group.
You may be able to select Driver, depending on the report type selected.
Modify the Schedule (frequency) as needed. In the Company XYZ example, we chose "Daily."
Modify the Email Subject as needed.
Enter the email address(es) of the person(s) who should receive the report.
If your account includes hierarchy, you can create and assign email hierarchy attributes.
Choose your preference for including PTO (Power Take-Off) data in the report.
Choose your preference for including Unutilized Vehicles data in the report.
Choose your sort preference for how you want data to be grouped in the report. We chose "Vehicle."
Leave the defaults selected for the Active setting.
Click Schedule Report.
The report appears in the Scheduled Reports grid. The status is temporarily set to pending. (The next scheduled date populates when you refresh the screen.)
In the Company XYZ example, the owner should repeat the steps to create a second Drive Time Summary scheduled report, this time choosing the "Delivery" group and specifying the Delivery Manager's email address.
If you have advanced reporting distribution needs and don't want to manage multiple scheduled reports per group, consider using hierarchies (if available to your account).
When the report is delivered, the data appears within the email body. Attachments are available in HTML and CSV formats. (Some reports also include a KML file for plotting points in Google Earth.) Most reports also have the option to re-run the report, which runs it live within the system in case you want to interact with the report data (e.g., create a landmark or re-sort).
Scheduled reports come from the address report@[provider].com. Ensure messages sent from this address are not caught in your email filter.
Create a Custom Schedule
For each report you want to schedule, you must specify the schedule (frequency). The Advanced Administration (Classic Portal) provides the following system schedules:
[row]
[column lg="6" md="12" sm="12" xs="12" ]
[/column]
[/row]
If one of the system schedules doesn't meet your needs, you can create a custom schedule.
Example Scenario
Company XYZ provides a monthly bonus to the driver with the lowest idle time. Rather than use the system monthly schedule, which reports on the 1st of each month, this report schedule must be generated by the 25th of each month in order to coincide with payroll's process for bonus payouts.
To create a custom schedule
From the portal, hover over the Account menu, click Manage Reports, and click Open.
The Scheduled Reports page opens in a new browser tab.
At the bottom of the Schedule List grid, click Schedule next to Create New.
The Define New Recurrence Pattern window appears.
Click the tab that best matches your recurrence pattern. In the Company XYZ example, we chose "Monthday."
In the Day(s) box, enter the day of the month to send the report, and tab out of the field. In the Company XYZ example, we chose "25."
The calendar shows an updated preview of the new schedule. The reports will be run on dates shown in bold and delivered on dates highlighted in red. Notice in the following example, we are only reporting on one day (the 24th).
Set the Span option to report on month(s) instead of day(s) so that the calendar shows all days.
Modify the report time as needed. The default is set to 3:00 AM.
Enter a name for the schedule (e.g., Monthly - bonus), and click Save As.
The new schedule appears in the Schedule List grid. You can now use it on a scheduled report.
Delete or Inactivate a Scheduled Report
If a scheduled report is no longer needed, you can delete it or inactivate it. Deleting a scheduled report permanently removes the settings. Inactivating a scheduled report keeps the settings and prevents you from having to recreate them if you ever have the need for them again. You can manually inactivate a scheduled report, or you can tell the system to automatically inactivate a scheduled report after a specified date (defined by the associated schedule).
Example Scenario
Company XYZ is reorganizing its fleet. During the transition period, XYZ's owner wants to temporarily inactivate the daily drive time summary reports for their fleet managers.
To inactivate a scheduled report:
From the portal, hover over the Account menu, click Manage Reports, and click Open.
The Scheduled Reports page opens in a new browser tab. The Scheduled Reports grid shows all the scheduled reports that you have created. By default, only active scheduled reports appear in the grid.
Portal administrators can see all scheduled reports by all account users.
From the Scheduled Report grid, locate the scheduled report you want to modify, and click Edit (pencil icon).
Alternatively, you can click Delete, which also gives you the option for inactivating the scheduled report.
In the Setup Scheduled Report window, set the Active option to No.
To specify a date range for automatic activation, modify the report's schedule.
[post_title] => Scheduling a Report
[post_excerpt] => The following properties are available for all scheduled reports. Depending on the scheduled report type you create, additional properties vary.
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[post_modified] => 2026-07-22 08:36:49
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[post_content] => Expand the User Preferences icon on the Dashboard to set default options for reports.
[et class="table-zebra" colwidth="25%|75%"]
Setting,Description
Show Timezone Option,"All line items in a single report show a consistent time zone (i.e., does not vary by the vehicle's location). By default, the timezone applied to a report is the timezone preference set in the user's profile. If you want to run a report to see values represented in a different timezone, select the Show Timezone Options in the User Preferences, and then change the Timezone drop-down preference when running the report. The list of Timezone options varies by country. The timezone for which the report ran is indicated in the Report Header."
Suppress Max Speed,Hide the [glossary slug="max-speed"]Max Speed[/glossary] column on any applicable reports.
Available Speeds List,"Enter speed limit options (in mph) from which you can choose when running the report. Separate values by commas."
Default Speed Selection,"Set the speed that is automatically pre-selected in report options."
Default Vehicle Group,"Set the default vehicle group that is automatically pre-selected in report options. Choose to always use the default group or remember the last used vehicle group when running consecutive reports during your session."
Full Hierarchy Path,"For any reports that show Hierarchy Node column, indicate whether or not to show the full hierarchy path in the web version of the report (Web) and/or the CSV export (Exports). Full hierarchy paths are represented by Tree Name->Node1->Node2, etc."
[/et]
[post_title] => Setting Report Defaults
[post_excerpt] => Expand the User Preferences icon on the Dashboard to set default options for reports.
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[post_content] => The Driving Violations Summary Report provides four interactive graphs, a violation count breakdown, and violation totals for each vehicle selected in the report parameters. Violation types include:
The violation thresholds for these categories are set on a device level at the time of shipment/installation. To set new defaults for your vehicles, use the PNP Threshold Configuration manager.
If you have never implemented a safety program before and aren't sure what to do with this data now that you have it, refer to the following article for recommendations: How to Maintain a Fleet Safety Program.
Violations by Type
This pie chart shows the total number of violations broken down by type. Hover over a violation type to see percentages.
To toggle a violation type on/off from the chart, click the label in the legend:
Vehicle with Most Violations
This bar chart shows the vehicles with the most total violation counts in the report time frame (not normalized for mileage). Hover over a vehicle to see total number of violations and a count breakdown for each category:
Total Violations
This line graph provides an overview of the total number of violations for the selected vehicles, plotted in order from the most (far-left) to the least (far-right). Hover over any of the vehicle dots to see the total number of violations reported for that vehicle:
Violations per 100 miles
This line graph provides a normalized overview of the total number of violations for the selected vehicles, normalized per 100 miles and plotted in order from the most (far-left) to the least (far-right). The normalized chart allows you to more accurately compare driving behavior among vehicles and look for trends. Hover over any of the vehicle dots to see the total number of violations per 100 miles reported for that vehicle:
Report Details
The report details provides line items for the total number of violations for each vehicle included in the report. Sort columns by Vehicle, Driver (if assigned), Distance, Violations per 100 miles, Hard Braking, Hard Left, Hard Right, Idling, Rapid Acceleration, Speeding, and Total.
[post_title] => Using the Driving Violations Summary Report
[post_excerpt] => The Driving Violations Summary Report provides four interactive graphs, a violation count breakdown, and violation totals for each vehicle selected in the report parameters.
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[post_content] => Show fuel card purchases for your fleet to help identify fuel card fraud. (Fuel card customers only.) Displays all fuel card transactions in the order they occurred with no grouping of Filter by vehicle/group, date, and attribute (multiple). Optionally include exceptions and nearby vehicles.
Report Details
A transaction is deemed as Verified if there was a GPS location data point that was within .5 miles of the gas station displayed in the report on the same day of the transaction. The gallons will also indicate how much fuel was pumped or if the transaction was used for something other than fuel (denoted as "Other"). Any capacity value of more than 100% may also indicate fuel slippage if the driver pumped more than the vehicle's registered fuel capacity. Finally, the time value may also indicate a warning icon if the time of the pump reports something different than the fuel card reported.
Report Nuances
The following nuances might occur with this report and the steps to resolve them:
Transactions consistently not verified for a fuel pump location.
Pump versus transaction time are consistently different from one another.
Multiple fuel cards reporting under one vehicle.
Location Not Verified
The Location column on the report indicates the vehicle's closest location point to the Fuel Site the day of the transaction. A location with .5 miles is considered within the acceptable range (indicated as "Verified). If a vehicle's location falls outside of the acceptable range, its status will indicate the distance it was away from the Fuel Site. This notation may indicate fraud; however, it might also indicate that the Fuel Site's address is slightly off.
To correct a Fuel Site address:
Within the report, identify the fuel pump location that does not verify with a consistent "miles away" distance.
Click the site name to open the Edit Fuel Card Sites page.
Click the Satellite button on the map.
Find the correct location of the site, and move the pin to that location on the map.
Click Save.
Re-run the report using the same parameters, and verify that the location in question now shows as "Verified."
Pump Transaction Time
If there is consistently a two hour discrepancy warning for a given fuel pump location but the location is consistently verified, it could be an indication that that the information extracted from the pump is incorrect. Fuel times can also be mis-matched due to time zone changes or the time zone preference for a customer.
Multiple Transaction Cards Reporting to One Vehicle
If your account reports two fuel cards under one vehicle, it may be caused if the fuel card is updated with a new card number. (Please note that this situation is rare; we match fuel cards with the registered vehicles at the time of setup.)
To re-assign a fuel card:
From the portal, hover over the Account menu, click Manage Vehicles, and click Update fuel card vehicles and sites.
The Manage Fuel Card Sites page opens in a new browser tab.
In the Fuel Card Vehicles grid, select the Show Matched check box, and click Filter to help locate the fuel card vehicle in question (or search by vehicle name).
Next to the fuel card vehicle, click Match to vehicle in your fleet (fuel card icon ).
In the Match Fuel Card window, click the Vehicle drop-down, and choose the correct vehicle that corresponds to the selected Fuel Card Vehicle data.
The vehicle you choose MUST have a VIN that matches the VIN shown in the Fuel Card Vehicle data. If you are unsure which vehicle to choose based on the vehicle name, open the Manage Vehicles and Groups page (Account > Manage Vehicles > Open), and view all vehicles (including VIN).
Click Match.
[post_title] => Using the Fuel Card Transactions Report
[post_excerpt] => Show fuel card purchases for your fleet to help identify fuel card fraud.
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[post_content] => The Scorecard Report (not to be confused with the Metrics Scorecard) ranks vehicles within a particular vehicle group in four different categories and assigns them corresponding incremental scores from 1 (worst) to near 0 (best). If the Scorecard is used, we recommend that it be used as a tool to improve driver behavior and not as a disciplinary tool.
In the Graph Area of the report, the vehicle on the left has the highest combined score, which typically indicates bad activity reported (requires most overall improvement). The vehicle on the right has the lowest overall score, so it is considered to have the best overall driving activity for that time period, compared to that group of vehicles. In the Detail Area of the report, each category column has highlighted numbers based on the score tolerance set and total number of vehicle in the group. This number represents the highest score, or worst activity reported, for that particular category.
Categories
[et class="table-zebra" colwidth="20%|80%" ]
Category,Definition
Speeder,"Score based on ranks of a weighted score found in the Speed Summary report. The Speed Summary weighted speeder scores are calculated based on speeds above the speed limit, where both greater frequency of occurrences and events of greater magnitude produce higher scores and ranks. These are based on instantaneous speed, as compared to the posted speed limit. Bear in mind that scores reflect speeding activity in comparison to overall vehicle activity. For example, a vehicle that drives only ten miles but with eight of those miles at speeds greater than the speed limit will likely have a higher score and rise to the top of the category due to most of their driving consisting of speeding."
Idle Time,"Score based on the number of idle minutes reported for the vehicle. The vehicle that idled the most minutes will have the highest score in the report."
Braker,"Hard braking score based on ranks of a weighted score found in the Acceleration Summary report. Similar to the Speeder scores, the higher the score the more concentrated and severe hard braking events the vehicle reported."
Gunner,"Hard acceleration score based on ranks of a weighted score found in the Acceleration Summary report. Similar to the Speeder scores, the higher the score the more concentrated and severe hard acceleration events the vehicle reported."
[/et]
Options
[et class="table-zebra" colwidth="20%|80%" ]
Option,Definition
Minimum Idle,"Threshold for idle activity to be included in the report. Shorter idle events are ignored, as far as the report is concerned."
Idle Time,"Score based on the number of idle minutes reported for the vehicle. The vehicle that idled the most minutes will have the highest score in the report."
Score Tolerance,"Percent of report lines to be separated by dotted lines near the top and bottom of the Total Score column. This shows the designated percent of vehicles, half high and half low, with the highest and lowest overall scores in the vehicle group. For example; if a threshold of 20% was selected, the top line would be below the top 10% of vehicles and the lower line would be above the bottom 10% of vehicles."
[/et]
driver scorecard
[post_title] => Using the Scorecard Report
[post_excerpt] => The Scorecard Report (not to be confused with the Metrics Scorecard) ranks vehicles within a particular vehicle group in four different categories and assigns them corresponding incremental scores from 1 (worst) to near 0 (best).
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[post_content] => The Speed Summary Report shows speeding trends over time. The Report includes two Speed Summary Graphs for total trends as well as individual Speed Summary graphs per vehicle.
Average Speed Over Posted Limit
This graph shows the number of instances of speeding over the posted limit and graphs this amount in relation to the total MPH under or over the speed limit. This graph represents an average for all vehicles listed in the report.
The closer the spike is to the middle (posted speed limit), the closer all of the vehicles in the report adhere to the posted speed limit. As the line moves farther from the middle, instances of traveling over or under the speed limit typically decrease. Use this graph to see the average number of speeding violations the group commits during the report period. When comparing specific vehicles speeding habits, you can compare the amount of instances recorded for that vehicle to the average of the vehicles listed in the report.
Individual Speeding Events Compared to Average
To compare average vehicle trends to the averages of the group, click the link on the far right of the vehicle's record in the report to expand a larger graph.
By comparing the vehicle's instances of speeding (the yellow line) to the group's instances of speeding (the red line), the vehicle in the above example has more instances of speeding over the posted limit than the rest of the report group. This is represented by the height of the yellow line outside of the red line (A). Another comparison to make is that this vehicle has fewer extreme instances of speeding than the rest of the group. This is represented by how the red line goes farther to the right of the yellow line, all the way out to 30 MPH over the posted speed limit (B).
Speeds under 15 MPH or where speed limit is not found are excluded.
Laggard/Speeding Rank Comparison
This graph shows the number of vehicles in the report and their ranking in regard to traveling under the posted limit (laggard) or over the posted limit (speeder).
In this graph above, Vehicle #12 is ranked 6th for speeding and 9th for lagging in the report details.
This ranking means that this vehicle had the highest average MPH under the posted limit in 24 instances (51% of the top laggard) and the lowest average MPH over the posted limit in 54 instances (65% of the top speeder). An ideal speeder line should stay parallel to the bottom of the graph below a target threshold, such as 20%, as indicated by the red line (not part of the graph). Use this graph to measure improvement in this area over time.
[post_title] => Using the Speed Summary Report
[post_excerpt] => The Speed Summary Report shows speeding trends over time.
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[post_content] => This report shows stop detail and idle time. You can filter by vehicle/group, date, minimum idle time, and minimum stop duration. Optionally include overlapping trips, efficiency, and columns for attribute(s).
Report Details
The legend on the report color-codes the stops according to stop duration (0-15 min = green, 15-30 min = yellow, 30 min-8 hrs = red, >8hrs = white). Hover over values in the Trip Duration or Trip Distance columns to see the system's fastest and shortest estimated times or mileage for that proposed route; click the tool tip to run the Route Efficiency Detail report for that trip, which allows you to compares the vehicle's actual trip with alternative proposed routes (fastest and shortest).
Click the Export icon next to a line item to download the vehicle's history in 3D Google maps for a visual comparison. The shortest proposed route appears in red, the fastest proposed route appears in green, and the vehicle's actual route appears in orange. In this example, the vehicle's actual route most closely matched the system's calculated fastest route.
Browser Map
Click the Browser Map button on this report to visualize your fleet’s stops and idle times by displaying color specific circles on a map (red for stopped, blue for idle).
Click on a vehicle to limit the map view to only stops/idles for that vehicle. The rows on the right for that vehicle will highlight in yellow.
See all stops/idles on the map again by clicking “display all”.
Double-click the rows on the right and the map will zoom to that stop and pop up more info. (Clicking on the circles also pops up the same info.)
Use the “Time Range” slider to filter out short or long stops.
Use the “Scale” slider to adjust the size of the circles on the map. This is helpful if you filter out longer stops and want the circles to be bigger.
Sort by stop duration or by vehicle.
[post_title] => Using the Stop Detail and Idle Time Report
[post_excerpt] => This report shows stop detail and idle time. You can filter by vehicle/group, date, minimum idle time, and minimum stop duration.
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[post_content] => [solution term="basic"]Reports allow you to quantify activity, idling, stop times, speeding, and other aspects of fleet efficiency.
Click the Reports menu item to open the Reports tab. All report types that are available to run or schedule are listed on this tab. (If you want to see reports that you've scheduled, click the My Reports tab.)
Please see Available Reports for a list of available reports and corresponding descriptions of each report.
All line items in a single report show a consistent time zone (i.e., does not vary by the vehicle's location). Set the timezone in your user profile.
[/solution][solution term="enterprise"]All reports include links to export data for further manipulation and sorting. You can run reports on the fly, or you can schedule a report for automatic delivery.
Please see Available Reports for a list of available reports and corresponding descriptions of each report.
[row]
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[servicebox icon="glyphicon-list-alt" icontype="glyphicon" icon_size="40" iconbg_size="100" iconbg_radius="50" margin_bottom="30" margin_top="30" iconbgcolor="#e5e5e5" iconcolor="#777777" heading="Reports (Ad Hoc)" readmore="true" readmore_link="https://help.gpsinsight.com/docs/about-reports/running-a-report/" readmore_text="Learn More..." readmore_type="btn-lg" readmorestyle="default"]Customize your report settings on-demand, and view the results within your current browser session.[/servicebox]
[/column]
[column lg="6" md="12" sm="12" xs="12" ]
[servicebox icon="glyphicon-time" icontype="glyphicon" icon_size="40" iconbg_size="100" iconbg_radius="50" margin_bottom="30" margin_top="30" iconbgcolor="#e5e5e5" iconcolor="#777777" heading="Scheduled Reports" readmore="true" readmore_link="https://help.gpsinsight.com/docs/about-reports/scheduling-a-report-pro/" readmore_text="Learn More..." readmore_type="btn-lg" readmorestyle="default"]Save your report settings for regular, automated delivery to one or more recipients via email.[/servicebox]
[/column]
[/row][/solution][solution term="pro"]
Reports allow you to quantify activity, idling, stop times, speeding, landmark visits, and other aspects of fleet efficiency. All reports include links to export data for further manipulation and sorting. You can run reports on the fly, or you can schedule a report for automatic delivery.
[row]
[column lg="6" md="12" sm="12" xs="12" ]
[servicebox icon="glyphicon-list-alt" icontype="glyphicon" icon_size="40" iconbg_size="100" iconbg_radius="50" margin_bottom="30" margin_top="30" iconbgcolor="#e5e5e5" iconcolor="#777777" heading="Reports (Ad Hoc)" readmore="true" readmore_link="https://help.gpsinsight.com/docs/about-reports/running-a-report/" readmore_text="Learn More..." readmore_type="btn-lg" readmorestyle="default"]Customize your report settings on-demand, and view the results within your current browser session.[/servicebox]
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[servicebox icon="glyphicon-time" icontype="glyphicon" icon_size="40" iconbg_size="100" iconbg_radius="50" margin_bottom="30" margin_top="30" iconbgcolor="#e5e5e5" iconcolor="#777777" heading="Scheduled Reports" readmore="true" readmore_link="https://help.gpsinsight.com/docs/about-reports/scheduling-a-report-pro/" readmore_text="Learn More..." readmore_type="btn-lg" readmorestyle="default"]Save your report settings for regular, automated delivery to one or more recipients via email.[/servicebox]
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Report Types
The following reports may be available for you to run on-demand.
Not all reports are available for your account. Some reports that are custom to an account are not listed. All reports based on Summary data can be run for vehicle/group (driver-aware) or driver/group (driver-centric).
Activity Reports
Report Name
Description
Activity Detail
Show reported locations and other details for each vehicle. Filter by driver/driver group, vehicle, date, and time. Optionally include columns for closest landmark, all points (individual idle and non-ignition points), attribute(s), and diagnostics (if applicable).
Begin/End of Day
Show first start and last stop for any or all vehicles in your fleet. Filter by vehicle/group, driver/group, date and minimum stop duration. Optionally include all activities, exclude first/last stops (e.g., eliminate the driver's commute to/from work), exclude home landmark (e.g., eliminate visits within a landmark such as a service center or yard that you can specify when the option is chosen), or show % drive time.
Drive Time Summary
Show fleet driving statistics. Filter by driver/driver group, vehicle/group, date, start time, and end time. Optionally include [glossary slug="overlapping-trip"]overlapping trips[/glossary], apply to each day, PTO data, and columns for attribute(s).
Driver History
Show vehicle driver assignments. Filter by vehicle/group, and date. Optionally include columns for attribute(s).
Fleet Utilization
Show utilization details on all fleet vehicles. Filter by vehicle/group, date, miles daily, and miles total. Optionally include unutilized vehicles, daily utilization, miles and trips, drivers, miles daily (custom threshold), miles total (custom threshold), current location, custom metrics, and columns for attribute(s).
Idle Time Summary
Show idle durations for your fleet. Filter by vehicle/group, date, and minimum idle time. Optionally include vehicles with no activity, current location, and columns for attribute(s) and/or custom metrics. Optionally hide driver information.
Idle Time Detail
Show individual idle stops for vehicles in your fleet. Filter by vehicle/group, date, and minimum idle time. Optionally include columns for attribute(s).
Odd-Hours
Show driving-time violations. Filter by vehicle/group, driver/group, date, start time, end time, landmark/group, and violation type (in landmark, out of landmark). Optionally treat date selection as a weekend (time restrictions apply to first day and last day). Within the report, click the Drive Time value to open the related Activity Detail report.
Diagnostic Reports
Report Name
Description
Fuel Usage Detail
Show gallons used and miles per gallon reported by the vehicle (supported devices). Filter by vehicle/group and date. Optionally include a gas price/gallon (automatically calculate fuel cost for each line item), show MPG (miles per gallon), show GPH (gallons per hour), show estimated fuel usage, and attribute(s). Fuel Usage from Diagnostics* is available for vehicles that track diagnostic data. Estimated fuel usage is available for vehicles that do not track diagnostic data, in which case usage is based on run time, speed, idle time, and engine size. Because estimated usage readings are not reported from the vehicle, they should not be considered 100% reliable.
Fuel Usage Summary
Show gallons consumed by month (supported devices). Filter by vehicle/group/driver and date period. Optionally include miles, split data weekly, and attribute(s). Fuel Usage from Diagnostics* is available for vehicles that track diagnostic data. Estimated fuel usage is available for vehicles that do not track diagnostic data, in which case usage is based on run time, speed, idle time, and engine size. Because estimated usage readings are not reported from the vehicle, they should not be considered 100% reliable.
Performance
Show most recently reported data from each vehicle. Filter by vehicle/group. Choose to add Stop Duration, Non-Reporting, or Voltage Below parameters. If you choose one of these items, only the vehicles that match the criteria will be included in the report. If you choose MORE than one of these options, the system treats them as "AND" operators. For example, if you chose two options (i.e., stopped for five days AND non-reporting for two days), both of those requirements must be true in order for a vehicle to be included in the report. Optionally include columns for attribute(s). Helps to detect device reporting issues.
Show odometer and run time totals. Filter by vehicle/group, and date. Optionally include service reminders and columns for attribute(s). Selecting the Basic Report option removes all columns except Vehicle, Driver, Days, Last Reported, Run Time, and Run Time (lifetime). If you've added an adjustment baseline, the total run time value will be called “Total Engine Hours” instead of “Total GPS Device Hours.”
Diagnostic
Show diagnostic data collected for supported devices. Filter by vehicle/group and date. Optionally include columns for attribute(s).
DTC Alerts
Show alert data reported by the engine via Diagnostic Trouble Codes (supported devices). Filter by vehicle/group and date. Optionally include columns for attribute(s).
Service History
Show history of logged service for your fleet. Filter by vehicle/group and date. Choose the Show All option to disregard date selection and show all past service history records for the selected vehicle(s).
Service Reminders
Show pending and overdue service reminders. Filter by group.
Switch Alerts
Show switch-based alerts (e.g., Battery Voltage, External Power Lost, Panic Switch, Power Cycle, or Temperature). Filter by vehicle/group and date.
Driving Violations Detail
Show details on Violations reported by supported diagnostic devices (PNP-3000 buzzer-enabled + others). Filter by vehicle/group. Sort columns in the report by Vehicle, VIN, Driver (if assigned), Violation Time, and Violation Type: Acceleration, Deceleration, Cornering, Idling, and Speeding.
The violation thresholds for these categories are set on a device level at the time of shipment/installation. To set new defaults for your vehicles, use the PNP Threshold Configuration manager.
Show a summary of Violations reported by supported diagnostic devices (PNP-3000 buzzer-enabled only). Filter by vehicle/group. The report shows a series of graphs for Violations by Type, Vehicles with Most Violations, Total Violations, and Violations per 100 miles. Sort columns by Vehicle, Driver (if assigned), Distance, Violations per 100 miles, Hard Braking, Hard Left, Hard Right, Idling, Rapid Acceleration, Speeding, and Total.
The violation thresholds for these categories are set on a device level at the time of shipment/installation. To set new violation thresholds for your vehicles, use the PNP Threshold Configuration manager
Landmark Reports
Report Name
Description
Landmark History
Show visits to known landmarks. Filter by vehicle/group, date, landmark, and duration. Optionally include vehicles that passed through a landmark without stopping and columns for attribute(s). If Duration filter is used, the Passing Through filter is overridden. A lookback period of seven days is applied when selecting landmark visits that are within the Report Time Period (RTP), but began prior to the first day of the RTP. If the beginning of a landmark visit is eight days or greater prior to the RTP, it will not be included in the report. "First in" represents the first reported point inside the landmark. "Last in" represents the last reported point inside the landmark.
The device must ping (report) while within the landmark to be recognized as within the landmark.
Landmark Log
Show first and last points recorded in landmarks. Filter by vehicle/group, date, landmark/group, and duration (in hours). Optionally include columns for attribute(s), show visits from vehicles passing through (selected by default), and/or limit the stop duration to the selected report timeframe.
Landmark Group
Show stop/idle time spent in a landmark group. Filter by vehicle/group, date, and landmark (multiple). Exclude or include [glossary slug="overlapping-trip"]overlapping trips[/glossary].
Landmark Begin/End of Day
Show printable landmark report with Begin and End of Day. Start/End landmarks are required.
Unmarked Stops
Show stops at unmarked locations. Filter by vehicle/group, date, landmark/group, and minimum stop. ptionally include columns for attribute(s).
Late Start
Show late starts or early returns at a certain landmark. Filter by vehicle/group, date, landmark/group, depart time, and return time.
Speeding Reports
Report Name
Description
Speed Violations
Show speeding instances with location data for each violation. Filter by vehicle/group/driver, date, speed threshold (max or average). Optionally include [glossary slug="sustained-speed"]sustained speeds [/glossary] (custom threshold values range between 2-7 minutes) and columns for attribute(s).
Show speeding trends over time. Filter by driver/driver group, vehicle/vehicle group, and date. Optionally include a column for attribute(s).
Speeding in Landmark
Show speeding within a landmark or landmark group. Filter by vehicle/group, date, landmark/group, and speed threshold (instantaneous or average).
Posted Speed Violations
Show speeding violations of local posted speed. Filter by driver/driver group, vehicle/group, date, and speed threshold. Optionally include [glossary slug="sustained-speed"]sustained speeding [/glossary] and columns for attribute(s). Posted speeds are based on available speed limit information. This data does not include temporary speed reductions such as [glossary slug="speed-limit-disclaimer"]construction or school zones.[/glossary] If you see a Posted Limit value in the report that you believe to be inaccurate, you can correct a posted speed limit. This report is limited to 3,000 rows.
Show stop detail and idle time. Filter by vehicle/group, date, minimum idle time, and minimum stop duration. Optionally include [glossary slug="overlapping-trip"]overlapping trips[/glossary], efficiency, and columns for attribute(s). Click the Browser Map button on this report to visualize your fleet’s stops and idle times by displaying color specific circles on a map (red for stopped, purple for idle).
Stop Notes
Show stop details with driver-authored notes. Filter by vehicle/group and date. Optionally include stops with notes only, [glossary slug="overlapping-trip"]overlapping trips[/glossary], and attributes.
Stop/Idle Graph
Show graphed vehicle movement and stop times. Filter by vehicle/group, date, and minimum idle time.
State Mileage
Show mileage by state and vehicle. Filter by vehicle/group and date.
Odometer data by vehicle is now limited to cumulative totals for that vehicle if the vehicle has traveled in more than one state for the range of time specified for the report. If the vehicle has remained within one state, the Start/End Odometer data will be available.
Dwell Time
Show the duration that assets have remained at a specified business location. This report is similar to a Performance Report with a threshold for days, and it helps determine which assets are billable at a customer landmark. Filter by vehicle/group and date. Choose landmark groups for Garage and Customer with a minimum dwell threshold and timezone preference. Optionally add attributes.
Custom Reports
Report Name
Description
Idle Research
Show graphed idle time trends over time. Filter by vehicle/group and date range. Optionally include weekly output and idle totals or average.
Show fuel card purchases for your fleet to help identify fuel card fraud. (Fuel card customers only.) Displays all fuel card transactions in the order they occurred with no grouping of Filter by vehicle/group, date, and attribute (multiple). Optionally include exceptions and nearby vehicles.
Fuel Card Usage
Show fuel card usage and MPG (using last-fuel date). (Fuel card customers only.) Filter by vehicle/group and date. Optionally include columns for attribute(s).
Show vehicle rankings on speeding, braking, and idling. Filter by vehicle group, date, minimum idle time, and score tolerance percentage. Scores correspond to incremental rankings from 1 (worst) to near 0 (best). Score tolerance determines the percent of report lines to be separated by dotted lines near the top and bottom of the Total Score column. This shows the designated percent of vehicles, half high and half low, with the highest and lowest overall scores in the vehicle group. The vehicle at the top of the report has the highest combined score, which typically indicates bad activity reported, so this vehicle needs the most overall improvement. The vehicle at the bottom of the list has the lowest overall score, so it is considered to have the best overall driving activity for that time period. If the Scorecard is utilized, we recommend that it be used as a tool to improve driver behavior and not as a disciplinary tool.
Garmin Custom Forms
Show Garmin Custom Forms that have been sent by compatible devices and received by the system.
Admin Reports
Report Name
Description
Alert History
Show history of all triggered alerts that have been sent from your account. Filter by vehicle/group, driver/group, date, and alert.
Drivers List
Show a list of all drivers in the fleet and their vehicle assignment.
User Activity
Show a summary of user activity (login, reporting, account alerts).
Vehicles List
List all registered vehicles in a specific group.
Vehicle Registrations
List all vehicle registrations for a specific time period.
Hours of Service Reports
Report Name
Description
HOS Driving Availability
Show hours of service driving availability per driver, as pulled from your Hours of Service solution via eFleetSuite.
Driver-Vehicle Inspection Report (DVIR)
Show DVIRs that have been submitted by driver, including the DVIR ID, Vehicle/Asset, Safety Status, Report Notes, Date Created, Repair Certified, Approved, Defects, and Priority, as pulled from your Hours of Service solution via eFleetSuite and/or via the GPS Insight Driver App (iOS and Android).
HOS Hours and Miles
Show hours and miles for each HOS driver and pulls data directly from your Hours of Service solution via the eFleetSuite portal.
Time to Complete DVIR
Show start time, finish time (inspection complete), total inspection time, notes, and average inspection time per driver. The data for this report is pulled directly from your Hours of Service solution via the eFleetSuite portal and/or via the GPS Insight Driver App (iOS and Android).
*Diagnostic data is an additional paid feature. Diagnostic data varies by vehicle make/model. Data may include engine speed, fuel level, fuel level remaining, fuel rate, odometer, seat belt, and more.
Scheduled Report Types
The following reports are available for you to schedule.
Not all reports are available for your account. Some reports that are custom to an account are not listed.
Report Name
Description
Accel/Decel Detail
Fast acceleration and harsh-braking. (Supported devices only.) Filter by vehicle/vehicle group and date. Optionally include a column for attribute(s).
Accel/Decel Summary
Compare acceleration/braking over time. (Supported devices only.) Filter by driver/driver group, vehicle/vehicle group, and date. Optionally include a column for attribute(s).
Activity Detail
Show reported locations for each vehicle. Filter by vehicle, date, and time. Optionally include columns for closest landmark, all points (individual idle and non-ignition points), attribute(s), and diagnostics (if applicable).
Alert History
Show history of all triggered alerts that have been sent from your account. Filter by vehicle/group, driver/group, date, and alert.
Begin/End of Day
Show first start and last stop for any or all vehicles in your fleet. Filter by vehicle/group, driver/group, date and minimum stop duration. Optionally include all activities, exclude first/last stops (e.g., eliminate the driver's commute to/from work), exclude base landmark (e.g., eliminate visits within a landmark such as a service center or yard), or show % drive time.
DTC Alerts
Show alert data reported by the engine via Diagnostic Trouble Codes (supported devices). Filter by vehicle/group and date. Optionally include columns for attribute(s).
Diagnostic
Show diagnostic data collected for supported devices*. Filter by vehicle/group and date. Optionally include columns for attribute(s).
Drive Time Summary
Show fleet driving statistics. Filter by vehicle/group, date, start time, and end time. Optionally include [glossary slug="overlapping-trip"]overlapping trips[/glossary], apply to each day, PTO data.
Driver History
Show vehicle driver assignments. Filter by vehicle/group, and date.
Driving Violations Detail
Detail of the driving violations.
Driving Violations Summary
Report to Driving Violations Summary.
Dwell Time
Show how many days assets have been at your garage locations or billable landmarks.
Fleet Hierarchy Rollup
Utilization details on hierarchy nodes. Filter by group and date. Optionally include a column for unutilized vehicles, Trip Data (sum, average, min., max.), Custom Vehicle Metrics (sum, average, min., max.), Vehicle Attributes (sum, average, min., max.), and Landmark Attributes (sum, average, min., max.).
Fleet Utilization
Show utilization details on all fleet vehicles. Filter by vehicle/group, date, miles daily, and miles total. Optionally include unutilized vehicles, idle time, daily utilization, miles daily (custom threshold), miles total (custom threshold), current location, and columns for attribute(s).
Fuel Card Transactions
Show fuel card purchases for your fleet to help identify fuel card fraud. (Fuel card customers only.) Filter by vehicle/group, date, and attribute (multiple). Optionally include exceptions and nearby vehicles.
Fuel Card Usage
Show fuel card usage and MPG. (Fuel card customers only.) Filter by vehicle/group and date. Optionally include columns for attribute(s).
Fuel Usage Detail
Show gallons used and miles per gallon reported by the vehicle (supported devices). Filter by vehicle/group and date. Optionally show MPG (miles per gallon), show GPH (gallons per hour), show estimated fuel usage, and attribute(s). Fuel Usage from Diagnostics* is available for vehicles that track diagnostic data. Estimated fuel usage is available for vehicles that do not track diagnostic data, in which case usage is based on run time, speed, idle time, and engine size. Because estimated usage readings are not reported from the vehicle, they should not be considered 100% reliable.
Fuel Usage Summary
Show gallons consumed by month (supported devices). Filter by vehicle/group/driver and date period. Optionally include miles, split data weekly, and attribute(s). Fuel Usage from Diagnostics* is available for vehicles that track diagnostic data. Estimated fuel usage is available for vehicles that do not track diagnostic data, in which case usage is based on run time, speed, idle time, and engine size. Because estimated usage readings are not reported from the vehicle, they should not be considered 100% reliable.
Garmin Custom Forms
Show Garmin Custom Forms that have been sent by compatible devices and received by the system.
HOS Driving Availability
Report of available driving time by registered HOS driver.
Hours and Miles
HOS Hours and Miles Report.
Idle Detail
Report on individual idle stops for vehicles in your fleet.
Idle Research
Show graphed idle time trends over time. Filter by vehicle/group and date range. Optionally include weekly output and idle totals or average.
Idle Time
Show idle durations for your fleet. Filter by vehicle/group, date, and minimum idle time. Optionally include vehicles with no activity, current location, and columns for attribute(s) and/or custom metrics. Optionally hide driver information.
Landmark Group Stop
Show stop/idle time spent in a landmark group. Filter by vehicle/group, date, and landmark (multiple).
Landmark History
Show visits to known landmarks. Filter by vehicle/group, date, landmark, and duration. Optionally include vehicles that passed through a landmark without stopping and columns for attribute(s). If Duration filter is used, the Passing Through filter is overridden. A lookback period of seven days is applied when selecting landmark visits that are within the Report Time Period (RTP), but began prior to the first day of the RTP. If the beginning of a landmark visit is eight days or greater prior to the RTP, it will not be included in the report. 'First in' represents the first reported point inside the landmark. 'Last in' represents the last reported point inside the landmark.
The device must ping (report) while within the landmark to be recognized as within the landmark.
Landmark Log
Show first and last points recorded in landmarks. Filter by vehicle/group, date, landmark/group, and duration. Optionally include columns for attribute(s), show visits from vehicles passing through (selected by default), and/or limit the stop duration to the selected report timeframe.
Late Start
Show late starts or early returns at a certain landmark. Filter by vehicle/group, date, landmark/group, depart time, and return time.
Show driving-time violations. Filter by vehicle/group, driver/group, date, start time, end time, landmark/group, and violation type (in landmark, out of landmark). Optionally treat date selection as a weekend (time restrictions apply to first day and last day).
Performance
Show most recently reported data from each vehicle. Filter by vehicle/group. Optionally include columns for attribute(s).
Posted Speed
Show speeding violations of local posted speed. Filter by driver/driver group, vehicle/group, date, and speed threshold. Optionally include [glossary slug="sustained-speeding"]sustained speeding [/glossary] and columns for attribute(s). Posted speeds are based on available speed limit information. This data does not include temporary speed reductions such as construction or school zones. If you see a Posted Limit value in the report that you believe to be inaccurate, you can correct a posted speed limit by clicking the speed value from the report. Then in the Speed History dialog, click Report Bad Speed.
Pre/Post Inspection
Report for Inspection times.
Run Time
Show odometer and run time totals. Filter by vehicle/group, and date. Optionally include service reminders and columns for attribute(s). Selecting the Basic Report option removes all columns except Vehicle, Driver, Days, Last Reported, Run Time, and Run Time (lifetime).
Scorecard
Show vehicle rankings on speeding, braking, and idling. Filter by vehicle group, date, minimum idle time, and score tolerance percentage. Scores correspond to incremental rankings from 1 (worst) to near 0 (best). Score tolerance determines the percent of report lines to be separated by dotted lines near the top and bottom of the Total Score column. This shows the designated percent of vehicles, half high and half low, with the highest and lowest overall scores in the vehicle group. The vehicle at the top of the report has the highest combined score, which typically indicates bad activity reported, so this vehicle needs the most overall improvement. The vehicle at the bottom of the list has the lowest overall score, so it is considered to have the best overall driving activity for that time period. If the Scorecard is utilized, we recommend that it be used as a tool to improve driver behavior and not as a disciplinary tool."
Service Reminders,"Show pending and overdue service reminders. Filter by group.
Service Reminders
Pending service reminders for your fleet.
Speed Summary
Show speeding trends over time. Filter by driver/driver group, vehicle/vehicle group, and date.
Speed Violations
Show speeding instances with location data for each violation. Filter by vehicle/group/driver, date, speed threshold (max or average). Optionally include [glossary slug="sustained-speeding"]sustained speeds [/glossary] (custom threshold values range between 2-7 minutes) and columns for attribute(s).
Speeding in Landmark
Show speeding within a landmark or landmark group. Filter by vehicle/group, date, landmark/group, and speed threshold (instantaneous or average).
State Mileage Report
Show mileage by state and vehicle. Filter by vehicle/group and date.
Odometer data by vehicle is now limited to cumulative totals for that vehicle if the vehicle has traveled in more than one state for the range of time specified for the report. If the vehicle has remained within one state, the Start/End Odometer data will be available.
Stop/Idle Graph
Show graphed vehicle movement and stop times. Filter by vehicle/group, date, and minimum idle time.
Stop Detail and Idle Time
Show stop detail and idle time. Filter by vehicle/group, date, minimum idle time, and minimum stop duration. Optionally include [glossary slug="overlapping-trip"]overlapping trips[/glossary], efficiency, and columns for attribute(s).
Stop Notes
Show stop details with driver-authored note. Filter by vehicle/group and date. Optionally include stops with notes only, [glossary slug="overlapping-trip"]overlapping trips[/glossary], and attributes.
Switch Alerts
Show switch-based alerts (e.g., Battery Voltage, External Power Lost, Panic Switch, Power Cycle, or Temperature). Filter by vehicle/group and date.
Trip Detail
Printable report with trip details.
Unmarked Landmarks
Show stops at unmarked locations. Filter by vehicle/group, date, landmark/group, and minimum stop. Optionally include columns for attribute(s).
User Activity
Show a summary of user activity (login, reporting, account alerts).
Vehicle List
List all registered vehicles in a specific group.
Vehicle Registrations
List all vehicle registrations for a specific time period.
[/solution]
More reference materials:
Having trouble with reports not returning relevant data? Check out Reviewing Reports.
Question:Personal usage of take-home vehicles is taxable as income. How can I quantify how much of that usage is taxable?
Because you'll only need to account for personal hours (varies based on your company's schedule), the Odd Hours report will provide the total distance traveled during those custom windows of time.
To run the Odd Hours report for taxable mileage:
From the Reports menu, click Odd Hours.
Locate the vehicle(s) for which you want to include in the report, and specify the odd hours window of time in which the vehicle(s) would not be operated for work-related tasks.
Choose the time frame (no more than 31 days at a time), and run the report.
We recommend that you proactively schedule this report (Enterprise) | schedule this report (Basic, Standard) quarterly, so that you're able to easily sum the total annual mileage for each employee and provide them with this data during tax time.
For each vehicle in the report, note the total distance in miles.
In this example, the total personal usage miles (based on the 6PM to 4AM filter) for the month of February were 1,500.5 for 10 vehicles in this fleet.
Each driver would be required to tally his or her personal mileage for the month and count it toward the annual usage. (For example, Diane had 21.2 personal miles for February.)
[/solution][solution term="enterprise"]From a fleet management perspective, you may also want to compare those numbers to the Drive Time Summary report, which reports a total of 6,254 miles for the month of February. That means that 24% of total miles driven were for personal usage. You may want to curb that usage to reduce costs for fuel and wear-and-tear.
[/solution][solution term="pro"]
Question:Personal usage of take-home vehicles is taxable as income. How can I quantify how much of that usage is taxable?
Because you'll only need to account for personal hours (varies based on your company's schedule), the Odd Hours report will provide the total distance traveled during those custom windows of time.
To run the Odd Hours report for taxable mileage:
From the Reports menu, click Odd Hours.
Locate the vehicle(s) for which you want to include in the report, and specify the odd hours window of time in which the vehicle(s) would not be operated for work-related tasks.
Choose the time frame (no more than 31 days at a time), and run the report.
We recommend that you proactively schedule this report [solution term="standard"] (Pro/En) | schedule this report (Standard)[/solution][solution term="pro"] quarterly, so that you're able to easily sum the total annual mileage for each employee and provide them with this data during tax time.
For each vehicle in the report, note the total distance in miles.
In this example, the total personal usage miles (based on the 6PM to 4AM filter) for the month of February were 1,500.5 for 10 vehicles in this fleet.
Each driver would be required to tally his or her personal mileage for the month and count it toward the annual usage. (For example, Diane had 21.2 personal miles for February.)
From a fleet management perspective, you may also want to compare those numbers to the Drive Time Summary report, which reports a total of 6,254 miles for the month of February. That means that 24% of total miles driven were for personal usage. You may want to curb that usage to reduce costs for fuel and wear-and-tear.
[/solution]
[post_title] => How can my drivers find their IRS taxable mileage?
[post_excerpt] => Because you'll only need to account for personal hours, the Odd Hours report will provide the total distance traveled during those custom windows of time.
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[post_modified] => 2019-06-01 08:32:02
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Question:
I'd like to print a hard copy of a report, but my print preview looks different than how the report looks in my browser. How can I adjust print settings so that background colors show up on the printed copy?
Every browser manages its print settings differently. Most browsers' default print settings remove background graphics for all web pages, which results in a more simplified view of the page (and requires less toner). In this case, however, the background graphics in the portal reports are subtle and contribute to readability of the report.
Here are some tips you can try in Chrome, Firefox, and Internet Explorer to print reports with background graphics.
To adjust print settings in Chrome:
Right-click inside the report window, and click Print.
In the Print window, expand the +More settings option.
Select the Background graphics check box.
Click Print.
To adjust print settings in Firefox:
From the menu bar, click File > Print Preview.
In the Print Preview window, click Page Setup.
Select the Print Background (colors & images) check box.
Click OK.
Click Print.
To adjust print settings in Internet Explorer:
Right-click inside the report window, and click Print preview.
In the Print Preview window, click the Page Setup option ().
Select the Print Background Colors and Images check box.
Question:
I noticed a rather egregious speeding violation (24 MPH over) in the Posted Speed Report. Before meeting with the driver to discuss, I investigated that particular location on my drive home. I could find no posted speed for that limit in the location in question. How do I correct that on the report?
GPS Insight receives posted speed limit data from third-party vendors. The quality of this information is determined by the municipalities that provide the information to the third-party vendors. Major metropolitan areas have a very high degree of accuracy in regards to posted limits, while rural areas tend to have no posted speed limit data or outdated data. Additional considerations that impact posted speed limit data include:
Recent changes in posted speed limits that are not yet reflected in our data
Construction zones / temporary speed limits
GPS drift on highways that may be reporting the location of the vehicle on a parallel road or service road
What happens if you know that a posted speed is incorrectly listed on a report? GPS Insight encourages our customers to report those instances to our IT team via the Report Bad Speed functionality. One correction submission from you may result in our team adjusting 200+ individual points for the surrounding area.
We receive quarterly updates for posted speed data from our provider. Speed limit data is updated in our system within 2 weeks (10 business days) if a posted speed error is reported to us.
To report an incorrect speed:
Run the Posted Speed Violations report for the vehicle(s) and date(s) in question.
When the report opens, click the posted speed in question.
When the Speed History Graph opens, click Report Bad Speed.
Choose the Error Type (posted speed or vehicle speed), enter User Notes, enter the Road Name, and enter the Correct Limit. When finished, click Report.
The request is sent to the Development Team, who will research to adjust the speed accordingly. The Speed History Graph will indicate that your request was reported:
If you entered an email address, you will receive notification when the speed correction has been processed.
[post_title] => How do I report an incorrect speed?
[post_excerpt] => GPS Insight receives posted speed limit data from third-party vendors. The quality of this information is determined by the municipalities that provide the information to the third-party vendors.
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[post_date] => 2017-03-31 18:22:33
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[post_content] =>
Question:
How can I optimize my fleet utilization in the future and make better business decisions?
The best predictor of future fleet utilization is ...
*cues drum roll* Past fleet utilization! This sounds logical enough, right?
Importance of Trend Analysis
Looking for trends in your data helps you discover new business opportunities, improvement areas, and perform risk assessments. Benchmarking historical data to highlight KPIs leads to enhanced business decisions.
All historical vehicle activity is shown on the Map Dashboard (2D History and 3D History Maps) and included in reports as long as you are a customer. Utilizing APIs to send report data and scheduling reports to be emailed monthly are excellent ways to collect data. Sound complicated? Don't worry, it's not.
Here are a few tricks to know about manually running historical reports:
Some reports may take longer to run or may need to be run for shorter windows of time or smaller vehicle groups.
Reports can be run in increments based off the time from the current date (i.e., Data from the last 3 months can be run together at once and any month past that point must be selected individually).
The most common reports used by customers to collect data for trending include Fleet Utilization, Idle Summary, and Posted Speed Reports.
Enter collected data into a trending table in Excel™ (example shown below).
[iconheading type="h4" style="glyphicon glyphicon-cloud-download"]Download File[/iconheading] GPS Insight Trending Table Excel™
The following tools are available to collect historical data for trending analysis:
An available option to export report data to Excel™ when running reports manually (ad-hoc).
Ability to send scheduled monthly reports to one or more email address for you to file in an End of Month/Quarter/Year Compilation folder.
API integration to push trending report data to your back-end systems.
[post_title] => How Do I Use My Data for Trend Analysis?
[post_excerpt] => The best predictor of future fleet utilization is ... past fleet utilization! This sounds logical enough, right?
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[post_content] => If you are looking to run a report that includes one or more deactivated vehicle(s), please use the following instructions.
How to run a report with a deactivated vehicle:
In Classic Portal, hover your mouse over "Account" until the drop-down menu appears.
In the drop-down menu, click Manage Vehicles.
A "Manage Vehicles" sub-list appears to the right.
Click Open.
The "Manage Vehicles and Groups" page appears.
In the Vehicle List section, check the checkbox next to "Deactivated" then click Filter.
Click on the Plug icon () for the vehicle(s) that you would like to include in a report(s).
The associated vehicle will be included in reports for four (4) hours after clicking on the Plug icon.
Fuel Card reports are only available to Fuel Card customers. If you are interested in adding the Fleet Fuel Card to your account, please contact your Account Manager.
The Fuel Card Transactions Report and Fuel Card Usage Report can be populated with fuel purchase data sourced from any credit card(s) using a CSV Excel spreadsheet file. An example import file is provided in the portal for formatting.
Spreadsheet Update
From the portal main menu, go to:
Account → Admin → Manage Vehicles → Additional Options → Update/Export items using a spreadsheet.
Spreadsheet Actions
Go to: Create Fuel Card Transactions at the bottom of the list in Spreadsheet Actions.
Import file Format
Click on example #1 to download/save the CSV Example file.
Open the example file in Microsoft® Excel™ or a similar spreadsheet editor.
The header Row 1 includes all available column header names. Copy/paste or type these header names into a spreadsheet with the data.
The order of the columns in the spreadsheet does not matter.
All the Reference fields are required for the data to be imported.
Required Reference Fields
[row]
[column lg="4" md="12" sm="12" xs="12" ]
Account Name
Site Name
Site Address
Site City
[/column]
[column lg="4" md="12" sm="12" xs="12" ]
Site State
Site Zip
Site Country
Transaction ID
[/column]
[column lg="4" md="12" sm="12" xs="12" ]
Transaction Date
Product Type
Quantity
VIN
[/column]
[/row]
Each row corresponds to one credit card fuel purchase per vehicle. Row 2 in the example #1 file is example data for reference purposes only.
Import: Step-by-Step
[steps]
[step title="Choose File"]
In Spreadsheet Actions, at the bottom of the list, click the radio button to select Create Fuel Card Transactions.
In the Import Step 1 (top-left), click the Choose File button, then browse to the location where you saved the CSV or Excel file to be imported.
Select the file and click the Open button or double-click on the file.
Click the Upload Now button.
[/step]
[step title="Define Columns"]
The Define Columns grid appears. This grid shows how the spreadsheet column header names (shown in bold) will be mapped to each field in the portal. If there are any mismatched fields or any marked “IGNORE”, select the appropriate field name in the drop down list.
All 12 required Reference fields must have data mapped to them, but the other Update fields are optional.
Click the Preview the Import button.
[/step]
[step title="Preview"]
The Preview Import Data grid appears. Use this grid to verify the data before it is imported. Valid values for reference fields will be marked with a green check box.
Click the Proceed with Import button.
[/step]
[step title="Import"]
The Import All Data grid appears. This grid provides a summary of the imported results. If any rows were skipped, they will be listed here with the reason they were not imported.[/step]
[/steps]
It is necessary to log out of the portal and log in again before the reports will be visible in the drop-down Reports menu.
[/solution][solution term="pro"]
How to Import Generic Fuel Card Transactions
The Fuel Card Transactions Report and Fuel Card Usage Report can be populated with fuel purchase data sourced from any credit card(s) using a CSV Excel spreadsheet file. An example import file is provided in the portal for formatting.
Spreadsheet Update
From the portal main menu, go to:
Account → Admin → Manage Vehicles → Additional Options → Update/Export items using a spreadsheet.
Spreadsheet Actions
Go to: Create Fuel Card Transactions at the bottom of the list in Spreadsheet Actions.
Import file Format
Click on example #1 to download/save the CSV Example file.
Open the example file in Microsoft® Excel™ or a similar spreadsheet editor.
The header Row 1 includes all available column header names. Copy/paste or type these header names into a spreadsheet with the data.
The order of the columns in the spreadsheet does not matter.
All the Reference fields are required for the data to be imported.
Required Reference Fields
[row]
[column lg="4" md="12" sm="12" xs="12" ]
Account Name
Site Name
Site Address
Site City
[/column]
[column lg="4" md="12" sm="12" xs="12" ]
Site State
Site Zip
Site Country
Transaction ID
[/column]
[column lg="4" md="12" sm="12" xs="12" ]
Transaction Date
Product Type
Quantity
VIN
[/column]
[/row]
Each row corresponds to one credit card fuel purchase per vehicle. Row 2 in the example #1 file is example data for reference purposes only.
Import: Step-by-Step
[steps]
[step title="Choose File"]
In Spreadsheet Actions, at the bottom of the list, click the radio button to select Create Fuel Card Transactions.
In the Import Step 1 (top-left), click the Choose File button, then browse to the location where you saved the CSV or Excel file to be imported.
Select the file and click the Open button or double-click on the file.
Click the Upload Now button.
[/step]
[step title="Define Columns"]
The Define Columns grid appears. This grid shows how the spreadsheet column header names (shown in bold) will be mapped to each field in the portal. If there are any mismatched fields or any marked “IGNORE”, select the appropriate field name in the drop down list.
All 12 required Reference fields must have data mapped to them, but the other Update fields are optional.
Click the Preview the Import button.
[/step]
[step title="Preview"]
The Preview Import Data grid appears. Use this grid to verify the data before it is imported. Valid values for reference fields will be marked with a green check box.
Click the Proceed with Import button.
[/step]
[step title="Import"]
The Import All Data grid appears. This grid provides a summary of the imported results. If any rows were skipped, they will be listed here with the reason they were not imported.[/step]
[/steps]
It is necessary to log out of the portal and log in again before the reports will be visible in the drop-down Reports menu.
[/solution]
[post_title] => Import Credit Card Fuel Purchases
[post_excerpt] => The Fuel Card Transactions Report and Fuel Card Usage Report can be populated with fuel purchase data sourced from any credit card(s) using a CSV Excel spreadsheet file.
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[post_modified] => 2024-04-05 14:27:10
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Question:
When I run an Activity Detail report for a vehicle located in the Eastern timezone, does the report show me Eastern time or Arizona time (my timezone)?
Reports show the timezone associated with user who runs the report. For example, the timezone in Tom Jones' user profile is set to US/Arizona:
By default, any report Tom runs will show US/Arizona timezones--even if the vehicle(s) in the report are driven in locations that abide by Eastern time. In the following example, this vehicle was running in North Carolina at 12:51:01 PM Arizona (Mountain) time, which Tom would need to mentally convert to 2:51:01 PM local (Eastern) time.
The report timezone is always indicated in the report header:
If Tom wants to run the report to show a different timezone--like for his Eastern vehicle example--he can easily set that option.
[glossary slug="Trip summarization"]Trip summarization[/glossary] data is always based on the timezone of the master user on the account.
To change the report timezone:
From the dashboard, click (User Preferences).
Select the Show Timezone Option, and then click Apply.
From the Report menu, choose the report you want to run.
From the new Timezone option, choose the timezone for which you want to run the report.
Click Run Report.
The report now shows the times in the selected timezone:
The report header indicates the timezone for which the report was run:
[post_title] => What timezone is used on reports?
[post_excerpt] => When I run an Activity Detail report for a vehicle located in the Eastern timezone, does the report show me Eastern time or Arizona time (my timezone)?
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[post_content] => [solution term="basic,standard,enterprise"]
Question:Personal usage of take-home vehicles is taxable as income. How can I quantify how much of that usage is taxable?
Because you'll only need to account for personal hours (varies based on your company's schedule), the Odd Hours report will provide the total distance traveled during those custom windows of time.
To run the Odd Hours report for taxable mileage:
From the Reports menu, click Odd Hours.
Locate the vehicle(s) for which you want to include in the report, and specify the odd hours window of time in which the vehicle(s) would not be operated for work-related tasks.
Choose the time frame (no more than 31 days at a time), and run the report.
We recommend that you proactively schedule this report (Enterprise) | schedule this report (Basic, Standard) quarterly, so that you're able to easily sum the total annual mileage for each employee and provide them with this data during tax time.
For each vehicle in the report, note the total distance in miles.
In this example, the total personal usage miles (based on the 6PM to 4AM filter) for the month of February were 1,500.5 for 10 vehicles in this fleet.
Each driver would be required to tally his or her personal mileage for the month and count it toward the annual usage. (For example, Diane had 21.2 personal miles for February.)
[/solution][solution term="enterprise"]From a fleet management perspective, you may also want to compare those numbers to the Drive Time Summary report, which reports a total of 6,254 miles for the month of February. That means that 24% of total miles driven were for personal usage. You may want to curb that usage to reduce costs for fuel and wear-and-tear.
[/solution][solution term="pro"]
Question:Personal usage of take-home vehicles is taxable as income. How can I quantify how much of that usage is taxable?
Because you'll only need to account for personal hours (varies based on your company's schedule), the Odd Hours report will provide the total distance traveled during those custom windows of time.
To run the Odd Hours report for taxable mileage:
From the Reports menu, click Odd Hours.
Locate the vehicle(s) for which you want to include in the report, and specify the odd hours window of time in which the vehicle(s) would not be operated for work-related tasks.
Choose the time frame (no more than 31 days at a time), and run the report.
We recommend that you proactively schedule this report [solution term="standard"] (Pro/En) | schedule this report (Standard)[/solution][solution term="pro"] quarterly, so that you're able to easily sum the total annual mileage for each employee and provide them with this data during tax time.
For each vehicle in the report, note the total distance in miles.
In this example, the total personal usage miles (based on the 6PM to 4AM filter) for the month of February were 1,500.5 for 10 vehicles in this fleet.
Each driver would be required to tally his or her personal mileage for the month and count it toward the annual usage. (For example, Diane had 21.2 personal miles for February.)
From a fleet management perspective, you may also want to compare those numbers to the Drive Time Summary report, which reports a total of 6,254 miles for the month of February. That means that 24% of total miles driven were for personal usage. You may want to curb that usage to reduce costs for fuel and wear-and-tear.
Reports allow you to view and interact with quantifiable vehicle data, such as daily activity, idling, stop times, speeding, landmark visits, and other aspects of driving efficiency. You can run reports to view the data immediately, or you can schedule reports to be automatically delivered via email on a regular schedule.
Fleet Tracking Portal
The Portal provides you with a simple and easy-to-use user interface, intuitive features, and streamlined processes.
Scheduling reports to arrive directly in your inbox and the inboxes of any intended recipients eliminates the need for manual retrieval and ensures important insights never get overlooked. It provides a timely prompt to review key information and take action. You can create and manage schedule reports from the My Scheduled Reports tab of the…
The Driver Scorecard Report offers interactive graphs, summary totals, and detailed data providing insight into driver behavior from safety events in the form of a weighted score (A-F grade). Driver feature is available to Enterprise customers and customers with the Driver Management add-on. Please contact your Account Manager to learn more. You may filter your…
The Idle Time Summary report lists idle information for vehicles in your fleet, including idle time, idle fuel, idle percentages, idle stops, averages, and more.
Reports allow you to quantify activity, idling, stop times, speeding, and other aspects of fleet efficiency. All reports include links to export data for further manipulation and sorting.
Because you'll only need to account for personal hours, the Odd Hours report will provide the total distance traveled during those custom windows of time.
GPS Insight receives posted speed limit data from third-party vendors. The quality of this information is determined by the municipalities that provide the information to the third-party vendors.
If you are looking to run a report that includes one or more deactivated vehicle(s), please use the following instructions. How to run a report with a deactivated vehicle: In Classic Portal, hover your mouse over “Account” until the drop-down menu appears. In the drop-down menu, click Manage Vehicles. A “Manage Vehicles” sub-list appears to…
The Fuel Card Transactions Report and Fuel Card Usage Report can be populated with fuel purchase data sourced from any credit card(s) using a CSV Excel spreadsheet file.
When I run an Activity Detail report for a vehicle located in the Eastern timezone, does the report show me Eastern time or Arizona time (my timezone)?
on the Dashboard to set default options for reports.
[et class="table-zebra" colwidth="25%|75%"]
Setting,Description
To toggle a violation type on/off from the chart, click the label in the legend:
).
By comparing the vehicle's instances of speeding (the yellow line) to the group's instances of speeding (the red line), the vehicle in the above example has more instances of speeding over the posted limit than the rest of the report group. This is represented by the height of the yellow line outside of the red line (A). Another comparison to make is that this vehicle has fewer extreme instances of speeding than the rest of the group. This is represented by how the red line goes farther to the right of the yellow line, all the way out to 30 MPH over the posted speed limit (B).
In this graph above, Vehicle #12 is ranked 6th for speeding and 9th for lagging in the report details.
This ranking means that this vehicle had the highest average MPH under the posted limit in 24 instances (51% of the top laggard) and the lowest average MPH over the posted limit in 54 instances (65% of the top speeder). An ideal speeder line should stay parallel to the bottom of the graph below a target threshold, such as 20%, as indicated by the red line (not part of the graph). Use this graph to measure improvement in this area over time.
[post_title] => Using the Speed Summary Report
[post_excerpt] => The Speed Summary Report shows speeding trends over time.
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[post_name] => using-the-speed-summary-report
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[post_content] => This report shows stop detail and idle time. You can filter by vehicle/group, date, minimum idle time, and minimum stop duration. Optionally include overlapping trips, efficiency, and columns for attribute(s).
Each driver would be required to tally his or her personal mileage for the month and count it toward the annual usage. (For example, Diane had 21.2 personal miles for February.)
[/solution][solution term="enterprise"]From a fleet management perspective, you may also want to compare those numbers to the Drive Time Summary report, which reports a total of 6,254 miles for the month of February. That means that 24% of total miles driven were for personal usage. You may want to curb that usage to reduce costs for fuel and wear-and-tear.
[/solution][solution term="pro"]
Here are some tips you can try in Chrome, Firefox, and Internet Explorer to print reports with background graphics.
).
[/step]
[step title="Define Columns"]
The Define Columns grid appears. This grid shows how the spreadsheet column header names (shown in bold) will be mapped to each field in the portal. If there are any mismatched fields or any marked “IGNORE”, select the appropriate field name in the drop down list.
All 12 required Reference fields must have data mapped to them, but the other Update fields are optional.
Click the Preview the Import button.
[/step]
[step title="Preview"]
The Preview Import Data grid appears. Use this grid to verify the data before it is imported. Valid values for reference fields will be marked with a green check box.
Click the Proceed with Import button.
[/step]
[step title="Import"]
The Import All Data grid appears. This grid provides a summary of the imported results. If any rows were skipped, they will be listed here with the reason they were not imported.[/step]
[/steps]
By default, any report Tom runs will show US/Arizona timezones--even if the vehicle(s) in the report are driven in locations that abide by Eastern time. In the following example, this vehicle was running in North Carolina at 12:51:01 PM Arizona (Mountain) time, which Tom would need to mentally convert to 2:51:01 PM local (Eastern) time.
The report timezone is always indicated in the report header:
If Tom wants to run the report to show a different timezone--like for his Eastern vehicle example--he can easily set that option.
(User Preferences).
