Reports

Reports allow you to view and interact with quantifiable vehicle data, such as daily activity, idling, stop times, speeding, landmark visits, and other aspects of driving efficiency. You can run reports to view the data immediately, or you can schedule reports to be automatically delivered via email on a regular schedule.

Standard

Documentation

  • About Reports

    Reports allow you to quantify activity, idling, stop times, speeding, landmark visits, and other aspects of fleet efficiency. All reports include links to export data for further manipulation and sorting. You can run reports on the fly, or you can schedule a report for automatic delivery.

Videos

All About Reports

Reports allow you to view and interact with quantifiable vehicle data, such as daily activity, idling, stop times, speeding, landmark visits, and other aspects of driving efficiency. You can run reports to view the data immediately, or you can schedule reports to be automatically delivered via email on a regular schedule.

Deep Dives

How can my drivers find their IRS taxable mileage?

Question:Personal usage of take-home vehicles is taxable as income. How can I quantify how much of that usage is taxable? Because you’ll only need to account for personal hours (varies based on your company’s schedule), the Odd Hours report will provide the total distance traveled during those custom windows of time. To run the Odd…

How do I print a report?

Question: I’d like to print a hard copy of a report, but my print preview looks different than how the report looks in my browser. How can I adjust print settings so that background colors show up on the printed copy? Every browser manages its print settings differently. Most browsers’ default print settings remove background…

What timezone is used on reports?

Question: When I run an Activity Detail report for a vehicle located in the Eastern timezone, does the report show me Eastern time or Arizona time (my timezone)? Reports show the timezone associated with user who runs the report. For example, the timezone in Tom Jones’ user profile is set to US/Arizona: By default, any…

How accurate is GPS technology?

Question: I noticed that the history trail of one of my vehicles follows the road with great accuracy until it enters a heavy tree covered area, at which point it begins to slightly deviate from the road. Although I can see that the route generally follows the shape of the road, it does so with…

How do I report an incorrect speed?

Question: I noticed a rather egregious speeding violation (24 MPH over) in the Posted Speed Report. Before meeting with the driver to discuss, I investigated that particular location on my drive home. I could find no posted speed for that limit in the location in question. How do I correct that on the report? GPS…

How does my device report speed?

Question: I noticed three different speed values on my report (Max, Avg, and Inst). How are each of those calculated, and why doesn’t the system use the vehicle speed from my engine’s computer if diagnostics are supported? Speed Definitions calculates speed using point to point GPS measurement, which is done by analyzing the straight-line distance…
Pro

Documentation

Videos

Running a Report

Running a report allows you to immediately view the report in a new browser tab. Although the portal interface has been updated since this video was recorded, the process has not changed.

Best Practices

Using Features to Create Solutions

Features don’t create value, solutions do! Each feature in the portal is tied to a solution, and making that connection is the difference between an average deployment and a great one. Most fleet management tracking goals fall into one or more of these categories: Increase Productivity, Increase Efficiency, Exceed Customer Expectations, and Build Community Value.…

Deep Dives

Can I Set a Common Duration Format for Spreadsheet Exports?

Question: Several of my spreadsheet exports use a different duration format, so it makes it difficult to compare values across reports. Is there a way to set a common duration format for spreadsheet exports? Starting January 1, 2017, all spreadsheet exports (e.g., scheduled reports, exported reports) will use a common duration format for stop time,…

How Do I Use My Data for Trend Analysis?

Question: How can I optimize my fleet utilization in the future and make better business decisions? The best predictor of future fleet utilization is… *cues drum roll* Past fleet utilization! This sounds logical enough, right? Importance of Trend Analysis Looking for trends in your data helps you discover new business opportunities, improvement areas, and perform risk assessments.…

How can my drivers find their IRS taxable mileage?

Question:Personal usage of take-home vehicles is taxable as income. How can I quantify how much of that usage is taxable? Because you’ll only need to account for personal hours (varies based on your company’s schedule), the Odd Hours report will provide the total distance traveled during those custom windows of time. To run the Odd…

How do I print a report?

Question: I’d like to print a hard copy of a report, but my print preview looks different than how the report looks in my browser. How can I adjust print settings so that background colors show up on the printed copy? Every browser manages its print settings differently. Most browsers’ default print settings remove background…

Import Credit Card Fuel Purchases

Import Step 1
How to Import Generic Fuel Card Transactions The Fuel Card Transactions Report and Fuel Card Usage Report can be populated with fuel purchase data sourced from any credit card(s) using a CSV Excel spreadsheet file. An example import file is provided in the portal for formatting. Spreadsheet Update From the portal main menu, go to: Account →…

How accurate is GPS technology?

Question: I noticed that the history trail of one of my vehicles follows the road with great accuracy until it enters a heavy tree covered area, at which point it begins to slightly deviate from the road. Although I can see that the route generally follows the shape of the road, it does so with…

How do I report an incorrect speed?

Question: I noticed a rather egregious speeding violation (24 MPH over) in the Posted Speed Report. Before meeting with the driver to discuss, I investigated that particular location on my drive home. I could find no posted speed for that limit in the location in question. How do I correct that on the report? GPS…

How do I proactively detect device issues?

Question: We just completed implementation, and things are running along smoothly. What advice do you have for issue prevention and detection? I don’t want to run a report a year from now and discover too late that one of my devices stopped reporting six months earlier. Yes! You already have a proactive mindset, so the…

How does my device report speed?

Question: I noticed three different speed values on my report (Max, Avg, and Inst). How are each of those calculated, and why doesn’t the system use the vehicle speed from my engine’s computer if diagnostics are supported? Speed Definitions calculates speed using point to point GPS measurement, which is done by analyzing the straight-line distance…

What timezone is used on reports?

Question: When I run an Activity Detail report for a vehicle located in the Eastern timezone, does the report show me Eastern time or Arizona time (my timezone)? Reports show the timezone associated with user who runs the report. For example, the timezone in Tom Jones’ user profile is set to US/Arizona: By default, any…
Enterprise

Documentation

Videos

Running a Report

Running a report allows you to immediately view the report in a new browser tab. Although the portal interface has been updated since this video was recorded, the process has not changed.

Best Practices

Using Features to Create Solutions

Features don’t create value, solutions do! Each feature in the portal is tied to a solution, and making that connection is the difference between an average deployment and a great one. Most fleet management tracking goals fall into one or more of these categories: Increase Productivity, Increase Efficiency, Exceed Customer Expectations, and Build Community Value.…

Deep Dives

Can I Set a Common Duration Format for Spreadsheet Exports?

Question: Several of my spreadsheet exports use a different duration format, so it makes it difficult to compare values across reports. Is there a way to set a common duration format for spreadsheet exports? Starting January 1, 2017, all spreadsheet exports (e.g., scheduled reports, exported reports) will use a common duration format for stop time,…

How Do I Use My Data for Trend Analysis?

Question: How can I optimize my fleet utilization in the future and make better business decisions? The best predictor of future fleet utilization is… *cues drum roll* Past fleet utilization! This sounds logical enough, right? Importance of Trend Analysis Looking for trends in your data helps you discover new business opportunities, improvement areas, and perform risk assessments.…

How can my drivers find their IRS taxable mileage?

Question:Personal usage of take-home vehicles is taxable as income. How can I quantify how much of that usage is taxable? Because you’ll only need to account for personal hours (varies based on your company’s schedule), the Odd Hours report will provide the total distance traveled during those custom windows of time. To run the Odd…

How do I print a report?

Question: I’d like to print a hard copy of a report, but my print preview looks different than how the report looks in my browser. How can I adjust print settings so that background colors show up on the printed copy? Every browser manages its print settings differently. Most browsers’ default print settings remove background…

Import Credit Card Fuel Purchases

Import Step 1
How to Import Generic Fuel Card Transactions The Fuel Card Transactions Report and Fuel Card Usage Report can be populated with fuel purchase data sourced from any credit card(s) using a CSV Excel spreadsheet file. An example import file is provided in the portal for formatting. Spreadsheet Update From the portal main menu, go to: Account →…

How accurate is GPS technology?

Question: I noticed that the history trail of one of my vehicles follows the road with great accuracy until it enters a heavy tree covered area, at which point it begins to slightly deviate from the road. Although I can see that the route generally follows the shape of the road, it does so with…

How do I report an incorrect speed?

Question: I noticed a rather egregious speeding violation (24 MPH over) in the Posted Speed Report. Before meeting with the driver to discuss, I investigated that particular location on my drive home. I could find no posted speed for that limit in the location in question. How do I correct that on the report? GPS…

How do I proactively detect device issues?

Question: We just completed implementation, and things are running along smoothly. What advice do you have for issue prevention and detection? I don’t want to run a report a year from now and discover too late that one of my devices stopped reporting six months earlier. Yes! You already have a proactive mindset, so the…

How does my device report speed?

Question: I noticed three different speed values on my report (Max, Avg, and Inst). How are each of those calculated, and why doesn’t the system use the vehicle speed from my engine’s computer if diagnostics are supported? Speed Definitions calculates speed using point to point GPS measurement, which is done by analyzing the straight-line distance…

What timezone is used on reports?

Question: When I run an Activity Detail report for a vehicle located in the Eastern timezone, does the report show me Eastern time or Arizona time (my timezone)? Reports show the timezone associated with user who runs the report. For example, the timezone in Tom Jones’ user profile is set to US/Arizona: By default, any…