Using the Maintenance Page

All scheduled maintenance services are now available in a single view from the Maintenance Page in the GPS Fleet Tracking Portal. From this page, you can also:

  • Filter/search/sort table to view sub-sets of upcoming service reminders
  • Create new service reminders
  • Edit upcoming service reminders
  • Complete service reminders

Viewing Maintenance Services

The Maintenance Page lists all incomplete Service Reminders in table format. You can sort table columns using the ascending and descending buttons next to the column headers.

Filter options are available for the Due at/on and Frequency columns.

You can also use the Search field to search Service Reminders by vehicle, service name, or type.

Creating a New Service Reminder

Learn how to efficiently create a new service reminder from the Maintenance Page in the GPS Fleet Tracking Portal by following the steps below to streamline your service reminder creation process.

  1. From the Maintenance Page, click + Create service.
  2. The Create Service card form appears.

  3. In the Service name field, add a service name.
  4. Select the applicable vehicle using the Vehicle drop-down.
  5. After selecting a vehicle, the vehicle’s odometer and engine hours (if available) are automatically populated.

  6. Select the Service Frequency: Repeats or One-time.
  7. A message appears instructing you to select at least one of the Due options:

    • Due Every in Miles or Kilometers
    • Due Every in Days or Weeks.

    You can select both Due options.

  8. Click the checkbox next to your selected “Due at” option.
  9. Enter the applicable distance or duration in the corresponding field. You can use the available drop-downs to change the distance or duration measurements (Miles/Kilometers or Days/Weeks).
  10. Click + Create.
  11. The Service Reminder created is added to the Service Reminders table.

Editing an Upcoming Service Reminder

Make an edit to an upcoming Service Reminder quickly from the Maintenance Page.

  1. From the Maintenance Page, locate the Service Reminder you want to edit then click on the Overflow button () under the Actions column.
  2. The Service Details panel appears in editable form. All fields are editable, except for the Vehicle drop-down.

    You can also access the Service Details panel by clicking on the Service name (in blue font) from the Service Reminder row under the Service Name column and clicking Edit.

  3. Make your edits and click Save.
  4. The updated Service Details panel is shown.

Deleting a Service Reminder

Delete an upcoming Service Reminder quickly from the Maintenance Page.

  1. From the Maintenance Page, locate the Service Reminder you want to delete then click on the Overflow button () under the Actions column.
  2. Click Delete.
  3. A pop-up appears asking you to confirm you would like to delete the selected Service Reminder.

  4. Click Yes, delete to delete the Service Reminder or Cancel to exit without deleting the Service Reminder.

Completing a Service Reminder

You can close out a Service Reminder by marking it as Complete from the Maintenance Page.

  1. From the Maintenance Page, locate the Service Reminder you want to close out then click Complete under the Actions column.
  2. The Complete Service pop-up appears.

  3. Enter the date the service was completed on by typing the date into the Date Completed field or using the calendar tool.
  4. Optional: Enter the associated cost of the service in the Service cost field.
  5. Optional: Enter the value of the odometer at the time of the service in the Odometer at service field.
  6. Optional: Enter the engine hours at the time of the service in the Engine hrs at service field.
  7. Optional: Add any applicable notes to the Notes field.
  8. Click Complete.
  9. The Service Reminder is marked as Complete and is removed from the Service Reminders table.

Additional Resources

If you have questions about the Maintenance Page, please visit Maintenance Page FAQ.