Managing Exceptions

HOS Driver Reference

Exceptions are pre-defined exclusions to driving time to account for unexpected events. When you take an exception, your Available Drive Time is recalculated based on the type of exception claimed. See the table below for a list of exceptions and corresponding descriptions.

Exception Description
CDL Short Haul1 Relief from the 30-minute rest break requirement. Requires a return to the work reporting location. Only for property-carrying drivers.
Non-CDL Short Haul2 Relief from the 30-minutes rest break requirement. Permits use of 16 Hour exception on 2 days in a 7-consecutive-day period. Only for non-CDL property-carrying drivers.
16 Hour3 Work Shift Duty limit increased from 14 to 16 hours. Does not increase Work Shift Driving limit. Restrictions apply for frequency of use. Only for property-carrying drivers.
30 Minute Rest Break4 Relief from the 30-minute rest break requirement. Only for property-carrying drivers.
Adverse Conditions5 Work Shift Driving and Work Shift Duty limits increased by up to 2 hours.
Agriculture6 Relief from all Driving, Duty, and Rest Break/Off Duty rules. Only used during state-specified planting and harvesting periods.
Emergency7 Relief from all Driving, Duty, and Rest Break\/Off Duty rules. Only used in a declared Federal, State, or local State of Emergency.

1Certain restrictions apply; see US 49 CFR §395.1(e)(1)
2Certain restrictions apply; see US 49 CFR §395.1(e)(2)
3Available to limited US drivers. Other restrictions apply. See US 49 CFR §395.1(o) and §395.1(e)(2).
4Available to limited US drivers.
5Certain restrictions apply; see US 49 CFR §395.1(b)(1), US 49 CFR 395.2, and CA SOR-2005-313 §76(2).
6Certain restrictions apply; see US 49 CFR §395.1(k)
7Certain restrictions apply; see US 49 CFR §390.5 and US §395.1(b)(2), and CA SOR-2005-313 §76(1).

It is your responsibility to verify you meet the required conditions before applying any of the available exceptions.

Taking an Exception

To take an exception:

  1. From the Driver Overview screen, tap Options ().

The Options menu expands.

  1. Tap Take Exception ().

The Take Exception window appears.

  1. In the Exception drop-down window, choose the exception type.
  2. Tap the text field to enter a note/explanation for the exception (required), and tap return/enter to collapse the keyboard.
  3. Tap OK.

The Driver Overview screen appears and the Available Drive Time gauge displays the correct drive time availability under the exception.

Invalidate Exception

You can invalidate a 100 air mile or 150 air mile exception if you are currently automatically assigned this exception at the beginning of each shift and will not meet the conditions for the exception for the current shift.

IMPORTANT! Do NOT invalidate the 30-Minute Rest Break exception for any reason. Invalidating this exception will backfill violations for the time the exception was applied.

To invalidate an exception:

  1. From the Driver Overview screen, tap Options ().

The Options menu expands.

  1. Tap Invalidate Exception ().

The Invalidate Exception window appears.

  1. In the Invalidate Exception window, enter a note regarding the change (required) and tap the checkbox next to Certify Exception.

You will not be able to proceed until you check the box to certify the exception.

  1. Tap Invalidate.

The Driver Overview screen appears and the Available Drive Time gauge displays your recalculated drive time availability.

These steps apply to both an exception the driver added on the logging device, or to an exception auto-applied by the host configuration.

Ending or Removing an Exception

Exceptions are automatically ended once a driver fulfills the requirements for a shift duty reset.

To end or remove an exception:

  1. Log in to the HOS Driver Portal.
  2. Locate the log for which you would like to remove and/or end an exception.
  3. Under the Log Events section, locate the exception you would like to remove and/or end.

  4. Click the “Delete this event” icon ().

    5. A pop-up window appears requesting that you provide a reason for deleting the event (exception).

  5. Enter your reason and click Submit.

    6. The Log refreshes and the exception event status is changed to “Inactive – Changed.”

    Alternatively, your HOS Admin may log in to the HOS Admin Portal and request the edit to delete the exception from the applicable log.

  6. From your tablet, navigate to the Driver Overview screen and tap Options ().

    7. The Options menu expands.

  7. Tap Review Logs.

    8. The applicable log displays on the tablet.

  8. Tap on the entry with the requested edits.

    9. Edits are displayed in orange or red text.

  9. Tap Accept to accept the edit to delete/end the exception.