During Your Shift

Use the instructions provided below to complete the following HOS tasks during your shift:

  • Managing the Vehicle ID
  • Changing Status
  • Managing Rest Breaks
  • Adding/Removing Trailer
  • Adding/Removing Shipment
  • Requesting Logs

  • Reviewing Logs
  • Logging Pre- or Post-Shift Hours
  • Viewing Diagnostics
  • Correcting Missing Data
  • Correcting Unidentified Driver Events

You can perform a DVIR during your shift; however, we have included instructions for performing a DVIR in Ending Your Shift (ELD), as completing a DVIR is a required step during the Sign Out process.

Managing the Vehicle ID

The Edit Vehicle ID option allows you to update the Vehicle ID if the ID has changed since signing in.

To update your Vehicle ID:

  1. From the Driver Overview screen, tap Options ().

The Options menu expands.

  1. Tap Edit Vehicle ID.
  2. Tap the Edit Vehicle ID field to expand your keyboard and make your edits.

If you do not need to change the vehicle ID, tap Cancel.

  1. When ready, tap OK to update the Vehicle ID.
IMPORTANT! It is crucial that you verify the Vehicle ID shown or entered matches the Vehicle ID provided by your motor carrier. If the Vehicle ID has changed, you will be prompted to perform a post-trip inspection on the previous vehicle and pre-trip inspection on the new vehicle.

Changing Status

Your status should always reflect the option that best describes your current activity. If/When your status changes during your shift, make sure to update your status accordingly.

To change your status:

  1. From the Driver Overview screen, tap Status ().

The Choose Status window appears, displaying a list of available status options (see reference table below).

  1. Tap on the status that best describes your activity.

Your new status is displayed under Current Status on the Driver Overview screen.

Some status changes may require you to review and/or complete a DVIR.

Use the status options and corresponding descriptions as listed below for reference.

Status Description
ON Driver Choose this status when you are on duty and taking control of the vehicle. The logging device will detect when the vehicle is moving* and automatically records your activity as Driving (D) and ON when the vehicle is stopped.

*A driving event is reported when the tablet detects movement of ≥ 5MPH. After 5 minutes of no movement, the tablet will prompt you to choose whether to stay in Driving status or update to On Duty. If no response after 60 seconds, the tablet will automatically switch to On Duty.

No other driver may take control of the vehicle until you choose a different status, start a Rest Break, or sign out.
ON Not Driver Choose this status ONLY if you are signing in as the co-driver (i.e., on duty but not in control of the vehicle). This will record your activity as ON. If no one has taken control of the vehicle, the automatic motion detection system will continue to track vehicle movements and report these movements as Unidentified Driver events.

You should never use this status if you are the only driver on duty.

SB (Sleeper Berth) Choose this status when you are beginning a period of rest in the vehicle’s sleeper berth*. This will record your activity as SB.

*Do NOT move the vehicle while in this status. Moving the vehicle while in this status will place you back into Driving (D) status and affects your driving time. If you need to move the vehicle while you are in this status, update your status to Personal Conveyance (if available).
OFF Sign Out Choose this status when you are relieved of duty and are signing out of the logging device (OFF Sign Out), or if you plan to remain On Duty (ON) but do not plan on using the vehicle (ON Sign Out). This will record your activity as OFF, or On Duty (ON), respectively.

To record your status as off duty without signing out of the logging device, see Managing Rest Breaks.
OFF PC Choose this status if you are relieved from all responsibility for performing work and you are operating the vehicle for your own personal use. This will record your activity as “Authorized Personal Use of CMV (PC)."

You will be asked if you would like to update your status from OFF-PC status after the vehicle is turned off then on again. You will be placed back into Driving (D) status if vehicle movement is detected.

ON YM Choose this status if you are moving your vehicle inside your motor carrier’s yard. This will record your activity as “Yard Moves (YM)."

Your tablet recognizes company-designated yard locations. While operating the vehicle in this location, you'll remain in this status. If you leave this location or your speed surpasses the 20 MPH threshold, your status will automatically switch to Driving (D).

Managing Rest Breaks

This option allows you to record off-duty activity during your work shift without signing out.

IMPORTANT! Do not move the vehicle while in this status. If you need to move the vehicle for any reason, update your status to Personal Conveyance (if available). This option should only be used if you are returning to duty in the same vehicle before the end of the work shift.

For passenger-carrying drivers, use this status whenever you need to record off-duty time. Update your status to Personal Conveyance if you need to move the vehicle while in this status.

Beginning a Rest Break

To begin a rest break:

  1. From the Driver Overview screen, tap Rest Break ().

The Confirm Rest Break window appears, asking you to confirm you would like to begin a rest break.

  1. Tap OK to confirm the status change.

If you would like to exit the Confirm Rest Break window and not begin a rest break, tap Cancel. You will remain in the status you were in before tapping Rest Break.

The application records your status as Off Duty without signing you out. The application calculates the minimum rest necessary to improve driving time and displays this value in the Gain Time At field. Gain Time At and Available Drive Time are both recalculated when the required rest break time is fulfilled.

Ending a Rest Break

To end a rest break:

  1. From the Driver Overview screen, tap Stop Break ().

The Choose status window appears, displaying available status options.

  1. Tap the status that best describes your current activity.

Choosing any option other than OFF Sign Out returns you to the Driver Overview screen and causes Gain Time At and Available Drive Time to be recalculated.

Adding/Removing a Trailer

You can add or remove a trailer at any time during your shift. However, if you are the first driver to sign in during your shift, you may be prompted by the application to review trailers added by a previous driver, and remove or add new resources during the sign-in process. For this reason, step-by-step instructions on adding/removing a trailer are provided in Beginning Your Shift, Step 5. Add/Remove Trailers. Visit the aforementioned article and step for instructions.

Adding/Removing a Shipment

You can add or remove a shipment at any time during your shift. However, if you are the first driver to sign in during your shift, you may be prompted by the application to review shipments added by a previous driver, and remove or add new resources during the sign-in process. For this reason, step-by-step instructions on adding/removing a shipment are provided in Beginning Your Shift, Step 3. Manage Shipments. Visit the aforementioned article and step for instructions.

Requesting Logs

This option allows you to synchronize your electronic records with the HOS Portal at any time during your trip. Common reasons for synchronizing your logs include:

  • Download amendments to your logs for the current or previous day(s)
  • Download notes for a DVIR after it has been reviewed
  • Download inspection checklists and other configuration settings that have changed since you signed in

To requests logs:

  1. From the Driver Overview screen, tap Options ().
  1. Tap Request Logs.
  2. Tap Yes to confirm the request.

The Logs Pending icon () appears in the status bar indicating the device is waiting for driver logs to be synchronized.

Once completed, a screen appears confirming that logs are now up to date and your name.

Reviewing Logs

This option is visible if you have uncertified logs or if an HOS Admin user (non-driver) has proposed an edit to your log that requires your attention.

If you have uncertified logs or proposed edits that require review, you will notice an orange flag in the upper-left corner of the Options () button.

To review logs:

Depending on your driver profile type, you are only able to view the previous 7 or 14 days on your logging device. You can review logs, accept/reject HOS Admin user edits, and certify logs from your desktop computer by logging in to the Driver Portal. See Exploring the Driver Portal for additional information and step-by-step instructions.

  1. From the Driver Overview screen, tap Options ().

The Options menu expands.

  1. Tap Review Logs.
  2. Review each uncertified log/proposed log edits.

Tap the forward arrow icon to proceed to the next log requiring review and tap the back arrow icon to go back.

If an HOS Admin user (non-driver) has proposed an edit to your log, you will need to Accept or Reject the edit. The proposed edit is shown in red.

  1. Tap the proposed event and tap Accept or Reject. If you would like to add a comment/notes, tap Annotate, add your comments/notes by tapping in the text field, then tap Submit.
  2. Tap Done.

Edits that have been Rejected now appear as Inactive – Rejected. Your availability is not impacted and you are not required to re-certify the log (if the log has been previously certified). Edits that have been Accepted now appear as an active event in your log. Your availability is recalculated accordingly and you are not required to re-certify the log (if the log has been previously certified).

  1. If you are ready to certify the log, tap Certify.

A window appears asking you to confirm that you certify the accuracy and truth of the data entries and recorded duty status for the listed date.

IMPORTANT! You cannot certify your log if any Unidentified Driver events exist. You must review then accept/reject the event(s) to proceed with certifying the log.
  1. To confirm, enter your password and tap Agree. If you are not ready to confirm, tap Not Ready.

If you tapped Agree, your log is certifed and is shown on the screen. If you tapped Not Ready, the log is shown on the screen. Repeat this process for each uncertified log in this section.

Pre- and Post-Shift Hours

Pre- and Post-Shift Hours are hours worked away from the vehicle (ON DUTY, Not Driving), which can be recorded using the logging device.

Recording Pre-Shift Hours

This option allows you to record hours worked (ON DUTY, Not Driving) just prior to signing in. This option is enabled for up to 48 hours after the sign in process is complete, if your previous status was OFF Duty.

To record Pre-Shift Hours:

  1. From the Driver Overview screen, tap Options ().

The Options menu expands.

  1. Tap Pre-Shift ().

The Pre-shift Sign In window appears.

  1. Under Activity Start, select the date (month/day/year) and time (HH:MM:AM/PM) the pre-shift activity started, then tap OK.

To exit out of this window and not enter a pre-shift activity, tap Cancel.

The application will calculate and display the time duration of the pre-shift activity.

  1. Review the total time to be added. If you would like to add a note regarding the update, tap the text field under Annotation and enter your note.
  2. Tap OK to record the time.

Your Available Drive Time is recalculated and the Driver Overview screen displays.

Recording Post-Shift Hours

This option allows you to record hours worked (ON DUTY, Not Driving) just after you last signed out of the application. This option is enabled for up to 48 hours after the sign in process is complete, if your previous status was OFF Duty.

To record Post-Trip Hours:

  1. From the Driver Overview screen, tap Options ().

The Options menu expands.

  1. Tap Post-Shift ().

The Post-shift Sign In window appears.

  1. Select the date (month/day/year) and time (HH:MM:AM/PM) the post-shift activity began, and then tap OK.

To exit out of this window and not enter a post-shift activity, tap Cancel.

The application will calculate and display the time duration of the pre-shift activity.

  1. Review the total time to be added. If you would like to add a note regarding the update, tap the text field under Annotation and enter your note.
  2. Tap OK to record the time.

Your Available Drive Time is recalculated and the Driver Overview screen displays.

Viewing Diagnostics

This option allows you to view identification information about your device, as well as perform a general system health check.

To view diagnostics:

  1. From the Driver Overview screen, tap Options ().

The Options menu expands.

  1. Tap Diagnostics.

The system displays Provisioning Information and System Check information for troubleshooting purposes.

Tap and hold on System Check to view system details.

  1. Tap Done to return to the Driver Overview screen.

Correcting Missing Data

This option allows you to back-fill information for duty status changes that have been recorded in the past, and is only available when required information (typically the vehicle’s location) was not available when the duty status change was recorded.

To correct missing data:

  1. From the Driver Overview screen, tap Options ().

The Options menu expands.

  1. Tap Missing Data.
  2. Verify the date (month/day/year) and time for each duty status change.
  3. Enter the location where the change occurred.
  4. Enter a note, and then tap OK to document the change.

Correcting Unidentified Driver Events

Unidentified Driver events occur any time the vehicle is moved without a driver signed in, or if a driver is signed in but is not in ON Driver, YM, or PC status. This option allows you to add driving events to your log that were recorded while no driver was signed in to the device.

IMPORTANT! To avoid these events, always make sure to properly sign in to the device before moving the vehicle.

To correct an unidentified driver event:

  1. From the Driver Overview screen, tap Options ().

The Options menu expands.

  1. Tap Unidentified Driver.

The log with the unidentified driver event appears for you to review.

  1. When ready, tap Accept () or Reject ().

If you selected Accept, the event is added it to your log and your Available Drive Time is recalculated accordingly. If you selected Reject, the event is removed from your view on the device.

If a reason for the event is known, add the reason as an annotation before accepting or rejecting the event. An inspecting officer may ask you to explain any Unidentified Driver events during a roadside inspection.~~ ~~If you rejected the event, other drivers and HOS Admin users will be able to view and/or accept/reject, or assign (HOS Admin only) the event.

The application automatically records your status as ON Not Driver following the unidentified driver event, and appears on your log with an Origin of Unidentified Driver.

IMPORTANT! You cannot retroactively apply Personal Conveyance (OFF-PC) of Yard Moves (ON YM) driving statuses. Be sure you are in the correct status before moving the vehicle.

To reassign an unidentified driver event:

If you have accidentally accepted the unidentified driver event and the driver who should have accepted the event is your co-driver, you can reassign the event to your co-driver.

  1. From the Driver Overview screen, tap Logs ().
  2. Tap on the driving event, and then tap Reassign.
  3. Enter your password when prompted.
  4. Select the co-driver from the list.
  5. Enter a note regarding the switch, and then tap Reassign.

The co-driver must enter their password to approve the change. Once entered, the driving event is removed from your log and added to your co-driver’s log, and Available Drive Time for both profiles is recalculated.

If you accidentally reject the event, contact your HOS Administrator after certifying the log.