Beginning Your Shift

The following steps walk you through the process of signing in, choosing your status, reviewing DVIR information, adding/removing shipment information, and adding/removing trailer information on your ELD tablet.


  1. 1. Signing In to the ELD Tablet

    1. Start the vehicle to power on the ELD tablet (automatic).

    When the tablet is on, the eFleetSuite App () automatically opens and displays the Welcome Screen.

    1. Enter your Driver ID in the Driver ID field, password in the Password field, and tap Return/Enter () on the keyboard.
    2. A secure default password is automatically generated when a driver is added to the HOS Portal. If you did not receive a password from your administrator, or you have not yet changed your password in the Driver Portal, contact your administrator.

    The ELD contacts the host system and downloads logs for the last seven days (if any).

    1. Wait for the logs to download, and tap Ok.
    2. If you have no cell coverage, you can still complete the sign-in process and drive until you have cell coverage. The application records information and continues attempting to connect to the cell network. Logs download upon connection.

  2. The Driver Overview screen appears. During the sign-in process, the task bar will display the Status and Cancel buttons only.

    After successful sign-in, the Driver Overview screen will provide additional options. From this screen, you can view your available drive time, current status, Gain Time At, and more. You can also change your duty status to Rest Break or perform HOS tasks using the buttons in the Task Bar. For additional information regarding the Driver Overview screen, see Exploring the Driver Overview Screen.

    Your Available Drive Time gauge displays your available drive time in hours and minutes (hh:mm). The color featured in the gauge reflects your approximate drive time left (see below).

    Gauge Color Remaining Drive Time
    Green Greater than 3 hours of driving time remains.
    Yellow Between 1-3 hours of driving time remains.
    Red Less than 1 hour of driving time remains.

    If you do not have a full set of hours, the Gain Time At field (top left) shows the next date/time at which you will receive a full set of hours provided that you remain in the same duty status. Gain Time is calculated when you have less than a full day’s driving time available and if you are currently in Sleeper Berth or Rest Break status. Gain Time cannot be calculated if you are in ON Driver or ON Not Driver status. If you are in On Driver or ON Not Driver status, the Gain Time will show as N/A.


    1. 2. Choosing Status on the ELD Tablet

      1. From the Driver Overview screen, tap Status.
      2. Tap the status option that best describes your current activity.
        (For the purpose of this training, we will select ON Driver status.)

      If selecting Yard Moves (ON YM), or Personal Conveyance (OFF PC), you are required to enter a note regarding the status.

      You will be prompted to enter your location if the ELD does not have a lock on GPS location. Choose the location type (City/State, Intersecting Highway, Highway/Mile Marker, or Highway/Service Plaza), enter the information in the fields provided, and then tap OK to continue. If this occurs on a regular basis and you are not in an area that affects GPS connectivity (out in the open), notify your Fleet Administrator and consider contacting the GPS Insight Support Team.

      1. When prompted, verify the Vehicle ID matches the Vehicle ID provided by your motor carrier.
      2. Tap the pencil icon to update the Vehicle ID.
      3. Before moving forward, it is important that you verify that the vehicle ID in your vehicle combination matches exactly what your motor carrier has on file.

      4. Tap OK to continue.

    2. 3. Managing Shipments on the ELD Tablet

      If you are the first driver to sign in during your work shift, the device may ask that you review the trailers and shipments entered by the previous driver. This is also your initial opportunity to remove or add new resources (shipments, trailers, etc.).

      The Manage Shipments screen appears.

      If any shipments were previously added to the combination, the corresponding Shipment ID will appear under Current Shipments.

      To add shipments:

      1. From the Manage Shipments screen, enter the shipment ID in the Shipment ID field under Add Shipments and tap Return/Enter on the keyboard.

      The Shipment ID appears under Current Shipments.

      To remove shipments:

      1. From the Manage Shipments screen, tap on the item(s) from the Current Shipments section, and tap Remove.

      The shipment is removed from the Current Shipments section of the screen.

      The device allows you to add or remove shipments from the Driver Overview screen at any point during your shift, once you have completed the sign in process. From the Driver Overview screen, tap Shipment ().

      1. Tap Next.

      If a trailer(s) was entered by the previous driver, the trailer ID(s) will display and you will be asked: “Would you like to keep the following trailer?”

      1. Tap Yes or No.
      2. Request and review the previous DVIR submitted for the trailer using the instructions listed in Step 4. Review Previous DVIR.

      If you selected No, the trailer will be removed from the resource list automatically once you have reviewed the Previous DVIR.

    3. 4. Reviewing Previous DVIR on the ELD Tablet

      Always review the previous DVIR with care before operating the vehicle to ensure that all information is true and correct. You are responsible for ensuring that all required records in your possession are correct and up-to-date.

      1. When the inspection information appears for your resource, tap Request DVIR.
      2. Once the DVIR is received, tap OK.
      3. Review the DVIR, and tap Next.

        Use this time to perform an inspection walk around.

      4. Carry Over Defects: In some cases, the previous DVIR for an asset may include a defect that was certified as Repairs Not Necessary. This denotes that the defect or deficiency may still exist, but that repair was not required in order for the vehicle to be operated safely. The logging device will “carry over” such defects to the next DVIR. You will be notified when beginning a new inspection report if the previous report has such defects. You may add or edit these defects as needed.

        The Certify and Submit screen appears.

        If defects were noted on the previous inspection, the Certify and Submit screen may appear with a Repairs status option. Indicate whether repairs were made or not necessary.

      5. Deem the vehicle as Safe to Operate or Unsafe to Operate.
        1. If the vehicle is safe to operate, tap Yes. Enter notes (if applicable), and then tap Done.
        2. If your vehicle is unsafe to operate, tap No.
          1. Enter applicable notes regarding the status, and then tap Done.
          2. Once the Driver Overview screen appears, tap Status.
          3. Tap OFF Sign Out, and follow the prompts for completing a post-trip driver vehicle inspection to document the defects.

      Part names and defect descriptions are specific to the type of resource (vehicle or trailer) selected at the time of the inspection. All defects lists provide an Other option, where you can enter your own description. Part name and defects descriptions can be customized by your motor carrier.

    4. 5. Adding/Removing Trailers on the ELD Tablet


      We recommend that you add/remove any trailer(s) (if applicable) to your resources before you begin driving to ensure that your records are as current and up-to-date as possible.

      To add trailers:

      The system recognizes previously added trailers and prompts you to review the previous applicable DVIR when added. If this is the first time the trailer is added, you may not see this prompt and will complete a new DVIR instead. If you do not receive the prompt for a trailer that has been added previously, verify you have entered the Trailer ID correctly.

      1. From the Driver Overview screen, tap Trailers ().
      2. From the Manage Trailers screen, enter the Trailer ID in the Trailer ID field under Add Trailers and tap Return/Enter on your keyboard.
      3. When the inspection information appears for your trailer, enter the location (if prompted), and tap Request DVIR.
      4. If a previous DVIR was submitted for the trailer, review the DVIR using the instructions from Step 4. Reviewing Previous DVIR. If a DVIR was not submitted previously, follow the steps below after tapping OK.
      5. If there are no existing defects:

        1. Tap No Defects.

      The Certify and Submit screen appears.

        1. Deem the trailer safe to operate or not safe to operate:
          1. If the trailer is safe to operate, tap Yes, and enter notes (if applicable) or if the trailer is not safe to operate, tap No and enter notes.

      The trailer ID appears in the Current Trailers section.

        If there are existing defects:

        1. Tap Add Defects.

      The Inspection screen appears, displaying a list of parts specific to the selected resource on the left-hand side of the screen.

        1. Add defect(s) by tapping on parts from the available list.

      A sub-defect menu appears, displaying a list of potential defects applicable to the part you selected.

      You may need to scroll up to view the entire list.

        1. Tap on the defect you would like to record. If none of the defects listed apply, use the Other field to add a description of the defect.
        2. Tap Next.
        3. Review your DVIR details. If you need to make changes, tap Back and make your changes. Otherwise, tap Next.

      The Certify and Submit screen appears.

        1. Deem the trailer as safe to operate or not safe to operate:
          1. If the trailer is safe to operate, tap Yes and enter notes (if applicable).
          2. For Repair Status, tap Complete (if repairs were done) or tap Not Needed (if repairs were not necessary to safely operate the trailer).
          3. If the trailer is not safe to operate, tap No and enter notes.
      1. Tap Done.

      Once you have completed your review, the Trailer ID appears under Current Trailers on the left side of the screen.

      1. Tap Home when finished.

      If the trailer is not safe to operate, sign out and contact your administrator.

      To remove trailers:

      1. From the Driver Overview screen, tap Trailers.
      2. Tap on the trailer you would like to remove, and tap Remove.
      3. When the inspection information appears for your trailer, enter the location (if prompted), and tap OK.
      4. If you have multiple resources, tap on the trailer you would like to remove and follow the below steps.
      5. If there are no existing defects:

        1. Tap No Defects.

      The Certify and Submit screen appears.

        1. Deem the trailer safe to operate or not safe to operate:
          1. If the trailer is safe to operate, tap Yes, and enter notes (if applicable) or if the trailer is not safe to operate, tap No and enter notes.

      The trailer ID appears in the Current Trailers section.

        If there are existing defects:

        1. Tap Add Defects.

      The Inspection screen appears, displaying a list of parts specific to the selected resource on the left-hand side of the screen.

        1. Add defect(s) by tapping on parts from the available list.

      A sub-defect menu appears, displaying a list of potential defects applicable to the part you selected.

      You may need to scroll up to view the entire list.

        1. Tap on the defect you would like to record. If none of the defects listed apply, use the Other field to add a description of the defect.
        2. Tap Next.
        3. Review your DVIR details. If you need to make changes, tap Back and make your changes. Otherwise, tap Finish.

      The Trailer ID is removed from the list under Current Trailers.

      1. Tap Home when finished.

    The Driver Overview screen appears. The system automatically changes you status to DRIVING when the vehicle is in motion, and the Driver Overview screen is locked until the vehicle is no longer moving.